Office Based.

Admin Officer – Belfast City Center.

  • Belfast
  • Please see job description

Admin Officer – Belfast City Center

  • Belfast
  • Please see job description
  • Posted May 5, 2023

Our client, a large public sector organisation, based in Belfast City Center is looking to recruit an Admin Officer to join their team.

Hourly Pay: £11.70

Location: Belfast City Center

Length of Assignment: Up to six months (Subject to Review)

Hours: 37 hours per week, Mon-Fri on a flexible working pattern between 8am and 6pm. Once training has been completed these posts may be suitable for hybrid working following completion of an application under the NICS Hybrid Working Policy

Start date: ASAP (Clearance and registration must be completed beforehand)

The posts operate in a dynamic, front line environment and offer opportunities to support the work of the Coroner in deaths that have been reported and to work with other strategic stakeholders to provide the Coroner with all necessary information in the investigation of a reported death.

This is not an exhaustive list however is an example of the range of the duties across the department at this grade.

Death Reporting, including:
• Processing reports of death on case management system CLEAR via inbound telephone calls from the medical, legal and other professions.
• Assisting in the preparation of registration documents to enable family to register a death.
• Updating the case management system on receipt of post mortem report to enable cases to progress.
• Dealing with telephone/ written queries daily from external parties such as service providers, witnesses, and bereaved families.

Case Progression, including
• Assisting in the preparation of Coroners cases for Inquest.
• Liaising with PSNI, Forensic Science NI, Health & Safety Executive regarding case progression.
• Corresponding with witnesses and preparing court files.

Expenditure and Budgetary planning, including:
• Completing witness expense forms and processing on Account NI.
• Processing of invoices from funeral directors, legal professionals, and expert witnesses.

Court Clerk duties (at various court venues across NI) including:
• Opening and closing of court
• Reading statements as necessary
• Swearing witnesses as necessary
• Operating technology required during court (For the Record (the court recording system) displaying digital evidence in court and operating Sight-link [the technology used to facilitate remote and hybrid hearings]
• Recording relevant information on court system at Preliminary Hearings and Coroner Inquests.

Other Duties, including:
• Undertaking general office duties, including filing, post opening, managing BF list, managing CSNI office inbox and photocopying.
• Dealing with daily telephone and written queries from a family next of kin, stakeholders including the PSNI and occasionally counter queries.
• Utilising IT systems including CLEAR, the operating system ICOS, Account NI and operating Microsoft Excel.
• Undertaking appropriate training including in-house and mandatory training.

NB.This is not an exhaustive list.

Applicants should be aware that working in this area brings the post holder close to the circumstances of a death where in assisting with the work of CSNI some cases (including photographs, witness statements) may be of a graphic nature.


Essential Criteria:

• Previous admin  experience

• The ability to travel as this post may will have some need for travel to different locations

• 5 GCSE’s A-C (Including Maths and English)


***Successful applicants must be required to complete an AccessNI***

To apply please send your CV via the link or email

Apply for this job.

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