Office Based.

Admin Officer, Belfast/Hybrid.

  • Belfast

Admin Officer, Belfast/Hybrid

  • Belfast
  • Posted August 2, 2022

Our client, a leading public sector organisation based in Belfast has an urgent requirement for an Administrative Officer to perform a range of admin duties which include dealing with telephone callers, attending virtual team meetings, assisting colleagues and the following:

  • Processing information access requests and records management which spans both electronic and hard copy files.
  • Logging and commissioning requests and sending reminders and updating relevant spreadsheets.
  • Managing shared FOI/GDPR/DfE mailboxes and actioning by sending to relevant official/business area, etc.
  • Creating accounts for new users; creating/deleting containers; actions arising from system usage reports.
  • Reviewing document names in line with naming conventions policy, transferring accounts to other NICS Departments and maintaining access controls.
  • Issuing paper files for review; tracking files, disposing of files, etc.
  • This work requires physical work in the Department’s File Store.  Previous manual handling training desirable.

Duration: 3 – 6 months with the option to retain longer subject to vacancies

Rate of pay: £11.70 per hour (NICS AO Grade)

Hours of work: 9am to-5pm Mon to Fri however, there is some flexibility in terms of start and finish times (37 hours per week).

Please note that the Information Management Team is currently hybrid working. This includes 3 days per week in the office and working from home the remaining 2 days.

 

Qualifications & Experience:

5 GCSEs (grade C or above) Maths & English essential.

proficient computer skills i.e. experience of working with MS Office applications – Word, Excel and Outlook;

have good verbal and written communication skills;

good interpersonal and customer service skills;

be able to organise own work in terms of priorities and work well within a small team and/or virtual setting.

 

To apply for this position, please email your CV to gillian.sittlington@therecruitmentco.uk, stating the job you are applying for.

Please note, proof of qualifications will be requested at application stage.

 

 

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