Office Based.

Admin Officer- Knockbreada.

  • Newtownbreada
  • £11.70 Per hour

Admin Officer- Knockbreada

  • Newtownbreada
  • £11.70 Per hour
  • Posted March 7, 2023

Our client, based in Knockbreada is looking for an Admin Officer to join their team.

Duration: Until posts can be permanently filled

Rate of pay: £11.70 per hour

Location: Knockbreada

Hours: Monday to Friday 9am to 5pm

Start Date: ASAP

Main Duties Include: 

 Assisting the Senior Officer with detailing/rostering of staff groups through use of Computerized Movement Planning and Status System.
 To maintain positions and their relationships within the organisation structure to allow for deployment of staff within the establishment.
 To transfer staff to other groups and add shift patterns as necessary.
 Complete checks on travel, over-time payments etc.
 To process payroll for discipline/uniform staff.
 To respond to user queries and problems on a daily basis.
 To log problems which cannot be resolved locally with the Helpdesk and act as a contact for the user and helpdesk.
 Ensure system security policies are observed and reported to the Helpdesk Manager.

 To oversee the smooth and efficient running of the rostering system.
 To build the weekly detailing plan for Day Managers and Senior Officers.
 To support the organisation of emergency hospital escorts.
 To audit and manage the overtime budget in partnership with the CDO SO.
 To maintain the Qualifications Catalogue
 To refresh and manage preference listings.
 To roster and provide COMPASS support for specific groups within the establishment.
 To forecast and manage the introduction of new recruits into system and group management.

 To carry out regular audit checks on each group within Hydebank Wood
 To undertake a 25% audit check of Additional Emergency Hours payments on a monthly basis.
 To authorise payments prior to pay run in conjunction with the Head of Management Support Services
 To investigate audit anomalies and to provide correction in liaison with Efficiency Support Unit

 To produce a range of reports and statistical information for organisation management, rostering maintenance for Senior Management and Pay Branch.
 To develop ad hoc reports to meet the need of the establishment and the requests of the Governor.

 To deliver and manage training objectives set by the Deputy Governor and Prison Service College.

 Provision of cover for other administrative posts within the business area as necessary.
 Any other duties as required.

Essential Criteria:

5 GCSEs including Maths and English or Level 2 equivalent – proof required

**Please note that successful applicants will be required to complete an AccessNI check**

To apply please send your CV via the link or email

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