Personal Assistant.

  • Bolton, Greater Manchester
  • £0.00 - £19.59 per hour

Personal Assistant

  • Bolton, Greater Manchester
  • £0.00 - £19.59 per hour
  • Posted May 18, 2023

Job Title: PA to Executive Board
Pay Rate: £19.59p/h PAID WEEKLY
Hours: 9am – 5pm Mon Friday (Full time)
Location: Bolton (Office based)
Temporary contract

Role and Responsibilities:

  • Proactive Diary management & organisation for clinical, non-clinical and personal appointments.
  • Proactively managing incoming mail and email to ensure effective and prompt responses on behalf of Executives to effectively resolve queries.
  • Be part of a PA peer group to the Executive Board which may include deputising for the EA if required and sharing tasks/workload from other PA’s if deadlines are to be met.
  • Attend monthly PA work planning meeting led by EA to CEO to ensure workloads are discussed.
  • Fielding phone calls and dealing with them autonomously.
  • Effective time management to ensure work is prioritised across the Executive Board.
  • Creating and or formatting presentations for meetings as required by the Executive Board.
  • Creating logs, keeping folders tidy and ensuring an organised and consistent working structure.
  • Arranging travel & accommodation along with producing detailed itineraries.
  • Arranging events including planning & booking meeting rooms.
  • Working collaboratively with stakeholders to ensure specific duties are completed and relationships are maintained.
  • Undertaking projects as directed by the EA to CEO in line with priorities and business needs.
  • Travel to other hospitals as & when required.
  • Supporting other members of the hospital team when requested to do so by the EA to CEO or Executive Board.
  • Attend meetings to minute take & follow up actions in a timely manner.
  • Produce respective Executive Board Members Board reports.
  • Formatting graphics and footage for online use
  • Recording using camera, lighting, and audio equipment.

    Skills & Experience Must Haves:

  • Previous PA/EA experience.
  • The ability to work proactively and independently.
  • High level organisational and planning skills.
  • High level knowledge of Microsoft office including Outlook, Excel, PowerPoint, Word, Share-Point and Teams.
  • Good communication skills.
  • Note taking or shorthand skills.
  • Typing and dictation skills.
  • Presentable & professional.
  • Flexible and willing to travel to other sites.
  • Clean driving license.
  • Discrete, reliable, and trustworthy.
  • Excellent attention to detail.
  • Ability to work under pressure while remaining calm and to tight deadlines.
  • Strong understanding of confidentiality.
  • Ability to prioritise work across the Executive Board to ensure the work is completed in a timely manner meeting deadlines.
  • Able to work collaboratively within the Executive Board PA peer group.

The Recruitment Co. is an equal opportunities employer and we’re committed to diversity and inclusion in the workplace.

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