Job Title: PA to Executive Board
Pay Rate: £19.59p/h PAID WEEKLY
Hours: 9am – 5pm Mon Friday (Full time)
Location: Bolton (Office based)
Temporary contract

Role and Responsibilities:

• Proactive Diary management & organisation for clinical, non-clinical and personal appointments.
• Proactively managing incoming mail and email to ensure effective and prompt responses on behalf of Executives to effectively resolve queries.
• Be part of a PA peer group to the Executive Board which may include deputising for the EA if required and sharing tasks/workload from other PA’s if deadlines are to be met.
• Attend monthly PA work planning meeting led by EA to CEO to ensure workloads are discussed.
• Fielding phone calls and dealing with them autonomously.
• Effective time management to ensure work is prioritised across the Executive Board.
• Creating and or formatting presentations for meetings as required by the Executive Board.
• Creating logs, keeping folders tidy and ensuring an organised and consistent working structure.
• Arranging travel & accommodation along with producing detailed itineraries.
• Arranging events including planning & booking meeting rooms.
• Working collaboratively with stakeholders to ensure specific duties are completed and relationships are maintained.
• Undertaking projects as directed by the EA to CEO in line with priorities and business needs.
• Travel to other hospitals as & when required.
• Supporting other members of the hospital team when requested to do so by the EA to CEO or Executive Board.
• Attend meetings to minute take & follow up actions in a timely manner.
• Produce respective Executive Board Members Board reports.
• Formatting graphics and footage for online use
• Recording using camera, lighting, and audio equipment.

  Skills & Experience Must Haves:

• Previous PA/EA experience.
• The ability to work proactively and independently.
• High level organisational and planning skills.
• High level knowledge of Microsoft office including Outlook, Excel, PowerPoint, Word, Share-Point and Teams.
• Good communication skills.
• Note taking or shorthand skills.
• Typing and dictation skills.
• Presentable & professional.
• Flexible and willing to travel to other sites.
• Clean driving license.
• Discrete, reliable, and trustworthy.
• Excellent attention to detail.
• Ability to work under pressure while remaining calm and to tight deadlines.
• Strong understanding of confidentiality.
• Ability to prioritise work across the Executive Board to ensure the work is completed in a timely manner meeting deadlines.
• Able to work collaboratively within the Executive Board PA peer group.

The Recruitment Co. is an equal opportunities employer and we’re committed to diversity and inclusion in the workplace.