ADMIN ASSISTANT – Crown Room.

We are currently recruiting for an AA for our client based in Belfast. The successful candidate will be required to start once the vetting paperwork is  completed.

Start date: ASAP – Crown Room

Duration: 6-12 months with a possible extension

Hours of work: Full time 37 Hours per week ( Flexi working )

Rate of pay: £10.94ph

Duties and Responsibilities

• Register new files and make up appropriate folders;
• Create disclosure envelopes;
• Provide a photocopying function for the section (primarily PE Papers and associated material);
• Check criminal records upon request;
• Make multiple copies of PE papers, and prepare for collection;
• Sort and copy directions and applications;
• Prepare Committal briefs from finalised PE paper;
• Prepare counsel / trial briefs from finalised PE papers;
• Assist directing staff when requested;
• Locate and request files, and put files away;
• Sort physical exhibits;
• Deal with internal queries relating to statements and exhibits;
• Answering telephone calls and dealing with queries;
• Maintain accurate and up to date records on CMS and office file tracking systems as casework is progressed;
• Destroy closed files under the guidance of the EOII and in accordance with PPS file retention policy;
• Undertake postal / scanning / stationery responsibilities; and
• Perform any other duties appropriate to grade.

The requirements for this post are as follows:

• At least 3 months experience working with the relevant IT systems – PPS system – Case Management System (CMS) and Court Service system – ICOS.
• Ability to use own initiative to plan and organise work under supervision.
• Have effective planning, organisational and some analytical skills; using these skills to deliver priorities and to solve problems.

Essential Criteria applicants must have:

• 2 GCSE/GCE passes (at A, B or C) in Maths and English.

( Proof of certs required )

• Excellent IT skills, including use of Microsoft Word and Excel.
• Excellent communication skills.
• Proven ability to use own initiative.

Please send your CV via the link or to karen.cameron@therecruitmentco.uk