Office Based.

Admin Assistant- Newry.

  • Newry
  • £9.76 Per Hour

Admin Assistant- Newry

  • Newry
  • £9.76 Per Hour
  • Posted January 19, 2023

Our client, based in Newry is looking for Admin Assistant to join their team.

Location: Newry

Duration: 6-12 months

Rate of pay: £9.76 per hour

Hours: 9am-7pm (flexible working available), 37 Hours per week.

Main Duties:

Issue Decision / Re-issue Documentation
To issue a minimum of 3 decision documentations per hour to include prosecution, no prosecution, diversionary or a re-issue. This target will be based on time available to you for issuing documentations whilst not involved in any rota duties.

Despatching and signatory updates
Accurately despatch and electronically issue
100% of summons or to a maximum of 40 despatches within one working day of lay magistrate’s signature.

File Production
95% of files including physical file, full file and remand papers to be printed and allocated within 1 day of task. Priority to be given to remand files.

Manual Register of Files
To manually register files that have not been submitted by the Causeway network within 2 working days of receipt of hard copy file.

To scan 100% of all incoming mail onto CMS daily and forwarded to correct destination within 1 day of receipt.

Post Duties/Franking of mail/Police Post
Files and post to be collected and delivered to the designated office twice daily. All external mail franked and ready for collection on a daily basis. Police post to be dealt with as and when required.

File Requests
Requests for files to be actioned and tasked on CMS within 1 working day

Put Aways – files and correspondence
All files to be put away within 2 working days of receipt and CMS task closed.
All loose correspondence relating to live files to be attached to appropriate file within 2 days of receipt. All other correspondence to be attached as soon as possible.

Stationery Order
To accurately collate stationery orders requirements on a monthly basis and pass to AO to input on AC/NI. Unpack deliveries and check against delivery docket to ensure there are no discrepancies. Pass delivery docket to AO to receipt against order on AC/NI. Arrange for distribution to relevant offices within 5 days of receipt of order.

Issuing of Late Evidence
Late evidence tasks to be dealt with on a daily basis and prioritised in accordance to earliest court date.

Lay Magistrates Signing Duties
To ensure all summonses and Form 1’s are packed up securely in black courier bag and arrangements made to transport to appropriate courthouse via the courier the day before signing.
Attend court offices in respective region to pack and unpack files for LM’s to sign summonses.

Youth Conferencing
To process all Youth Conferencing documentation at referral, plan and completion stages within 1 working day of receipt. Update Youth Conference spread sheet with all the relevant information on same day.

To answer all office telephone calls in a professional, courteous and helpful fashion and where necessary transfer promptly to the relevant section.
To deal with queries and requests from lawyers, police, solicitors etc. in a helpful and professional manner.

Essential Criteria

Maths & English GCSEs or Level 2 equivalent – proof required

To apply please send your CV via the link or email

Apply for this job.

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