Admin Assistant/Receptionist – Belfast
- Belfast
- £13.87
-
Posted
October 1, 2026 - Temporary - Full Time
We have a fantastic opportunity for you to join our client, Northern Ireland Civil Service, based in Belfast as a full-time Admin Assistant/Receptionist.
Our client is Northern Ireland’s Leading Public Sector Employer.
Administrator Pay Rate: £13.87
Start Date: As soon as possible
Duration: 1 month – may be extended
Hours: Monday to Friday 9am-5pm – Office based
Job Duties:
Working as an Administrative Assistant, you will be responsible for reception, receiving calls and visitors, keeping supplies and stores stocked, maintaining records and supporting a safe working environment and undertake any other Assistant level duties as may reasonably be required.
Key responsibilities:
The main responsibilities of the role are set out below.
- Run our reception desk and switchboard, during normal working hours and making sure the reception area is clean and tidy;
- Provide administrative support to the Estates Information Technology and Records team;
- Receive visitors, liaison with ground floor security and teams organising meetings;
- In line with our information management policy:
- Open, distribute and, as needed, record incoming correspondence
- Support management and storage of our registered files
- Maintain and update wireless wi-fi guest accounts.
- Promptly log maintenance issues using the Department of Finance system including repairs, defects and security issues using the appropriate priority rating and follow up same until complete;
- Assisting in the management of our cleaning and recycling contracts including secure disposal of materials;
- As requested, participate in health and safety walkarounds identifying and following up on issues with staff or, as needed, through maintenance requests;
- Support effective filing, data storage and maintenance of registered file records to ensure their accessibility and, for paper files, their disposal in line with Public Records Office requirements; and
- Build and maintain strong working relations with stakeholders including contractors and suppliers.
- Promote a culture of openness, inclusiveness and transparency across all aspects of the Utility Regulator’s operational activity and service delivery.
- Be aware of, and adhere to, health and safety as part of the administrative support function.
Essential Experience/Qualifications required:
- Experience of reception duties and providing high quality administrative support services.
- Proven experience of working confidently with office IT applications (to include at least Excel, Outlook and Word) to improve your personal and your team’s efficiency.
- Ability to handle a range of different callers in a confident and sensitive manner.
- Proven experience of working and communicating effectively with a range of senior internal and external stakeholders.
An Access NI will be required for this role
- A criminal record will not necessarily be a bar to obtaining a position.
- The UK Recruitment Co. Ltd has policies on the Recruitment of Ex-Offenders and the Secure Handling, Use, Storage, and Retention of Disclosure Information, copies of which can be made available upon request.
Please apply via link or send your CV to kerri.kyle@therecruitmentco.uk
