Administrative Officer – AFBI Newforge Estate Unit

Location: AFBI Stormont Estate Unit
Branch: Estate Management & Development Branch (EMDB), FCAD
Hours: Full-time, Monday to Friday
Start Date: Monday 5th January 2026
Duration: 6 months initially

Rate of Pay: £13.75 per hour

Main Duties

• Assist theAFBINewforge Premises Officer with:
  • Planned Preventative Maintenance (PPM) schedule and remedial works
  • Reactive maintenance and defect reporting
  • Use of AMPS (NICS Asset Management & Property Services System)
  • Specialist laboratory gas maintenance
  • Permit-to-work system
  • Site security, KPI reporting, and invoice processing
  • Fire safety duties (Deputy Fire Precautions Officer), including weekly alarm testing
  • Reception cover for visitors, contractors, suppliers, staff, and AFBI Board Members
  • Daily mail and courier handling
  • Other duties as requested

Essential Criteria

• Minimum of 2 GCSEs (Grade C or above) including English and Maths
• At least 1 year’s clerical experience
• Effective communication skills for reception and visitor interaction
• Competence in Microsoft Office (Word and Excel)
• Ability to work as part of a team and on own initiative
• Candidate’s will have to complete a basic Access NI