Admin Officer – Limavady x2.

We are currently recruiting for AO’s based in Limavady. The successful candidates will be required to start once the vetting paperwork and ANI completed.

Start date: ASAP

Duration: 6 months with possible extension

Hourly rate – £12.36

Hours of work: 7.25 hours on Monday, Tuesday, Thursday and Friday and 7.20 on a Wednesday exclusive of meal breaks i.e. a maximum of 37 hours per week. Working within Department for Communities in the Northern Ireland Civil Service, this role will deliver services for customers who are based in Great Britain. Roles will focus on delivering services for customers requiring help with Retirement Services. Full training will be provided. Main duties and essential skills may include, while not limited to:

Job duties

Telephone Bills

Download full Vet bill. Calculate personal call costs per phone user. Request payment of this amount from user and follow up until debt is paid.

Mail Opening

Open all mail received.

Check all BACS forms against system records, scan those not already on the system

or where there is an amendment to be made and email to team.

Scan and email all invoices, BT29’s and BT16’s and forward to team for action.

TB Guns – receive, record and forward TB guns for servicing. Receive them on

return and forward to relevant DVO. Receipt invoice and forward to ACNI.

PVP Payments

Process and pay PVP payments on a weekly basis within

the Departments 10 day prompt payment target

Purchase Orders

Raise requisitions, purchase orders and non-catalogue purchases within 2 working days of receipt of request.

Receipt invoices on receipt of goods/service.

Update associated ledgers and financial papers accurately and in conjunction with receipting of goods/services. Action Tuberculin invoices within the Departments 10 day prompt payment target and log a fault to have the expiry date recorded on APHIS.

Shared Mailbox

Action all emails received in the VS Business Management Branch e-mail account.

All queries to be passed to the EO2 for consideration and further advice.

Contact the Direct Office in relation to payment queries or approval for payment of invoices.

Additional Duties

Check that Tuberculin stock levels have been recorded and update if necessary.

Calculation of monthly salvage, haulage and weekly condemnation amounts, arrange payment/issue invoice as necessary.

Process and pay TB/BR compensation payments in line with the Departments 10 day prompt payment target

Liaise with DVO’s and the valuation office to ensure all the required paperwork is available to enable payment.

Record all slaughter weights on VALPAY on a weekly basis.

Calculate the TB compensation contract price and record on VALPAY on a weekly basis.

Calculate and update the BR Ceiling rates on a monthly basis and advise EOII when completed.

Calculate the monthly salvage figure owed to the Department and prepare and issue invoice on a monthly basis.

Identify faults on APHIS which impact on the payment of TB compensation payments, log fault and pass to EOII

Complete PO106 for all name/address changes notified by herd keepers and obtain evidence to support name/address change. Pass to SO for further action.

Calculate and record the Dead weights on VALPAY.

Update the WD Meats summary sheet on a weekly basis.

Essential Criteria:

– 5 GCSE’s A-C to include Maths and English (You must be able to provide proof)

**Please note that successful applicants will be required to complete an AccessNI check**

To apply please send your CV via the link or email

RecCoBelfast

Alana McCoy