Administration Officer – Armagh (PT).

Join Our Team as an Administrative Officer in Armagh!

Role: Administrative Officer
Pay: £11.99 per hour
Hours: 2.5 days per week (22 hours per week) Half day Wednesday – Full day  Thursday – Full day Friday.
Start Date: ASAP
Location: Armagh

Key Responsibilities:

1. Telephone Management: Handle and direct phone queries from internal and external customers professionally. Record accurate messages and address urgent matters promptly.
2. Visitor Reception: Welcome and assist office visitors, ensuring their needs are met. Notify relevant staff promptly and provide hospitality as required.
3. Mail Handling: Process incoming and outgoing mail efficiently and operate postage imprest.
4. Document Preparation: Type various documents, including reports, letters, memos, board papers, minutes, forms, and emails. Create presentations using Excel or PowerPoint as needed.
5. Office Duties: Monitor stationery and office equipment stock levels, report faults, and process requisitions. Maintain cash books, photocopy, file, and organize office systems. Manage appointments and diaries.
6. Filing Systems: Create, update, and maintain filing systems, including confidential files. Check, maintain, and update records.
7. Data Management: Input accurate computer/database records and ensure their maintenance.
8. Data Collection: Operate data collection systems within established guidelines, ensuring accurate record updates for reliable information.
9. Emergency Roles: When required, undertake the Fire Warden role and carry out tasks such as fire alarm tests, drills, and emergency lighting checks. Serve as the First Aid Appointed Person as needed (training provided).
10. Professional Development: Identify and address your training and development needs. Attend relevant training courses as agreed with your line manager.
11. Other Duties: Perform additional duties as required by the nature of the role.

Essential Criteria: To be considered, you must meet the following criteria:

• Five GCSEs, including Maths and English (C grade or above).
• Two years of word processing experience within the last five years in an office environment.
• Proficiency in Microsoft Excel, Outlook, and PowerPoint.
• Completion of a basic Access NI Check.

How to Apply: If you meet the essential criteria and are interested in joining our team as an Administrative Officer, Please apply via this job link or alternatively please send your CV to sean.burns-mooney@therecruitmentco.uk