Administration Officer – Belfast BT8.

We have a fantastic opportunity for you to join our client, based in Belfast as a full-time Administration Officer. This is a long-term temporary opportunity.

Our client is Northern Ireland’s Leading Public Sector Employer.

Administrator Pay Rate: £13.75 per hour

Start Date: 13th April

Benefits working with NICS:

• On the job training provided
• Long term opportunity
• Gain valuable skills and progress your career
• Diverse and inclusive employer with active social mobility policies
• Hybrid & Flexible working

Hours of Work: 

37 Hours per week

Job Duties: 

• Delivery of Tuckshop Services
• To assist with all student purchases against allowed expenditure and limits where appropriate.
• Deal with any queries on purchases from residential areas.
• To carry out random checks on packed orders.
• Facilitating face-to-face shopping for residents from enhanced landings.
• To process “outside purchase” requests in accordance with agreed limits and procedures.
• Processing external supermarket orders for residents from enhanced landings including reconciliation of receipts and IPC accounts.

• To check stock deliveries from suppliers for quality and quantity as stated on the order form, delivery notes and invoices.
• To process invoices through Account Ni for prompt payment.
• To conduct a comprehensive monthly stocktake (including spot checks throughout month).
• To process end of month accounts based on purchases, sales and condemnations.
• To submit data to Finance in preparation for month end and year end reporting.
• To reconcile Government Purchasing Card (GPC) expenditure with statements.
• To maintain stock at an optimum level and ensure appropriate stock rotation is conducted as well as identifying items that can be withdrawn from stock;
• To provide contracted suppliers with orders for stock replenishment as required.
• Maintain records including return of “landing receipts” for auditing purposes.

• To respond to internal and external enquiries promptly and accurately.
• To attend relevant meetings such as Residential Forums and other operational meetings as required.
• To inform residents promptly of any price changes and changes to product offerings.
• Liaising with residents and suppliers to identify new product lines.

• Provision of cover for other administrative posts within Hydebank Wood as necessary.
• Any other duties as required

Essential Criteria: 

Must have 5 GCSEs including Maths & English – Certificates required

An Access NI will be required for this role

• A criminal record will not necessarily be a bar to obtaining a position.
• The UK Recruitment Co. Ltd has policies on the Recruitment of Ex-Offenders and the Secure Handling, Use, Storage, and Retention of Disclosure Information, copies of which can be made available upon request.

Please apply via link or contact kerri.kyle@therecruitmentco.uk