Administration Officer – Engagement Branch – Belfast.

We have a fantastic opportunity for you to join our client, based in Belfast as a full-time Administration Officer.

Our client is Northern Ireland’s Leading Public Sector Employer.

Administrator Pay Rate: £13.75 per hour

Start Date: As soon as possible

Benefits working with NIPB:

• On the job training provided
• Long term opportunity
• Gain valuable skills and progress your career
• Diverse and inclusive employer with active social mobility policies
• 6 month contract possible extension

Hours of Work: 

• 37 Hours per week
• Monday to Friday

Job Duties:

BACKGROUND

The post holder will be a member of Engagement Branch team, which is one of three Branches under the Partnership Directorate, they will be required to provide administrative assistance as required Communications Branch and Partnership Branch which also sit within this Directorate.

One of the main functions of Engagement Branch is to manage the effective delivery of the Board’s Volunteer Schemes – the Independent Custody Visitors Scheme (ICV) and the Independent Community Observer Scheme (ICO). Engagement Branch oversee the recruitment, selection, accreditation, training and management of the Volunteers. The Branch also supports Board meetings and the Partnership Committee meetings. Other functions of the Branch include delivery and co-ordination of engagement opportunities / events for Board Members and Chief Executive in line with the Board’s Engagement Strategy and associated Programme of Engagement.

MAIN DUTIES AND RESPONSIBILITIES

The key responsibilities include:

• Recording and processing post including Custody Visiting and Community Observer forms ensuring all data is captured on relevant spreadsheets and databases
• Supporting Volunteers with general queries and disseminating Custody Suite closures to relevant teams
• Processing Volunteers travel claims and expenses
• Recording and providing statistics for the Independent Custody Visiting Scheme and Independent Community Observer Scheme
• Providing administrative support across the Directorate Managing the booking of hotels and refreshments for both internal and external meetings within the Branch and Directorate
• Providing administrative support to the Partnership Committee
• Providing administrative support with Volunteer training events and external engagement events
• Electronic record management to include use of the Microsoft Office suite and the Branch IT systems;
• Ensuring that all work is undertaken and personal information is processed in line with statutory legislation in respect of Human Rights, Equality, Data Protection and Freedom of Information and Policing Board operational Policies and Procedures
• Ad-hoc duties relating to Engagement Branch and the wider Partnership Directorate

The above list is not exhaustive however it gives an indication of the main duties of the post. The emphasis on particular duties may vary over time according to business needs and the post holder will be required to carry out other duties as allocated by management.

ESSENTIAL CRITERIA

• Good communication skills – both oral and written; and
• Good IT skills and experience of using Microsoft word and excel spread sheets and data entry; and
• Good time management and organisational skills; and
• An ability to work under pressure, and planning/prioritising workloads on a daily basis.

DESIRABLE CRITERIA

• A basic knowledge of finance functions including the preparation of invoices and travel expense claim forms,
• Experience of operating a record management system (eg. Content Manager)

If you are interested please apply via link or contact Kerri Kyle