Admin Assistant

Belfast BT9

£12.31 per hour

37 hours a week

Main Duties/Responsibilities

• Liaise with other departments.
• Liaise with client, staff and departments, internal and external to ensure full and efficient service.
• To train and supervise junior staff, as required and allocate work accordingly.
• To ensure all office duties carried out in accordance with local policies & procedures, i.e. filing, faxing, photocopying and data entry.
• To make and receive telephone calls and take appropriate action.
• To ensure all mail opened, distributed and re-directed as appropriate.
• To develop, maintain and monitor IT Systems to record and produce work of a consistently high standard, as required.
• Assist in the production/collation of statistics as required.
• Participate in the development of local policies and procedures, as appropriate.
• To maintain records both manual and computerised in an accurate and timely way and in accordance with local policy and procedure.
• Maintain adequate supplies of stock and stationary, as required.
• To participate in quality assurance exercises.
• Maintain standards of confidentiality regarding all information held in respect of service users and professional staff.
• Provide and ensure cover for staff during periods of sick/annual leave, as required.
• Participate in cash handling duties as & when required.
• To deal with day-to-day queries as appropriate.

Such other duties as appropriate

Admin, office duties, telephone calls, computer system input of data for deliveries & collections

Main Qualifications / Experience SOUGHT

GCSE Maths & English, with experience using computer systems

4 GCSE’s at grade C or above to include English Language or equivalent qualification and one year’s administrative/clerical experience

OR

NVQ Level II in Administration and one year’s administrative/clerical experience

OR

A minimum of two year’s administrative/clerical experience

MAIN FUNCTION OF ROLE / DEPARTMENT

Working within the Admin team, answering inbound and making outgoing calls to the public for delivery & collection of equipment. In putting of data into the system

To apply send cv via link to Hollie