Administrative Officer – Armagh – Part-time.

Join Our Team as an Administrative Officer in Armagh (BT61)!

Role: Administrative Officer
Pay: £11.99 per hour
Hours: 22 hours and 10 minutes (2.5 Days) – Half day Wednesday, Full day Thursday, Full day Friday
Location: Armagh (BT61)
Start Date: Available ASAP
Duration: Temporary

Job Description:

Are you an organized and dedicated individual looking for an exciting opportunity in administration? We have the perfect position for you as an Administrative Officer in Armagh. Join our team and play a pivotal role in our daily operations.

Key Responsibilities:

As an Administrative Officer, your responsibilities will encompass a wide range of duties, including:

1. Telephone Queries: Handling and redirecting a variety of telephone queries from internal and external customers and responding appropriately and professionally. Recording accurate messages and identifying urgent messages.
2. Visitor Reception: Greeting and assisting all visitors to the office, notifying the appropriate staff in a timely manner, and providing hospitality as needed.
3. Mail Handling: Recording and processing incoming mail promptly, preparing outgoing mail efficiently, and operating the postage imprest.
4. Document Preparation: Typing various documents, including reports, letters, memos, minutes, and presentations using software like Excel and PowerPoint.
5. General Office Duties: Managing stationery and office equipment stock levels, processing requisitions, maintaining cash books, photocopying, filing, arranging appointments, and managing diaries.
6. Filing Systems: Creating, updating, and maintaining appropriate filing systems for office needs, including confidential files and records.
7. Data Input: Entering accurate data into computer databases and ensuring their maintenance.
8. Data Collection: Operating data collection systems within established guidelines to ensure valid and reliable information for query management.
9. Safety Roles: Undertaking the Fire Warden role and First Aid Appointed Person role when required, ensuring safety procedures are followed.
10. Professional Development: Maintaining and updating professional knowledge, identifying training needs, and attending relevant training courses.
11. Additional Duties: Carrying out other duties as needed based on the role’s nature and team requirements.

Essential Criteria:

To succeed in this role, candidates should meet the following essential criteria:

• Five GCSEs, including Maths and English.
• Completion of an Access NI Check.
• Two years of comprehensive experience using word processing within the last five years in an office environment.
• Comprehensive experience using Microsoft Excel, Outlook, and PowerPoint.

How to Apply:

If you are well-suited for this role and meet the qualifications, we invite you to apply via the job advertisement. Alternatively, you can reach out to Sean at sean.burns-mooney@therecruitmentco.uk for additional information or to submit your application.