Administrative Officer – Portadown/Newry Hybrid – Fully Office Based.

Are you looking for a role within Administration based around Portadown & Newry? This is the job for you! Our client, a large public sector is on the search for a new member to join their team.

Role: Administrative Officer

Pay: £11.99 per hour

Location: Portadown & Newry (3 Days Portadown, 2 Days Newry)

Hours: 37 hours per week (Monday to Friday, 9:00 AM to 5:00 PM)

Start Date – ASAP

Job Description: As an Administrative Officer, you will play a vital role in ensuring the smooth operation of our office in Portadown and Newry. Your responsibilities will include:

1. Telephone Handling: Efficiently answer, process, or redirect telephone queries from internal and external customers, ensuring a professional and customer-centric approach. Record accurate messages and escalate urgent matters.
2. Visitor Management: Greet and assist all office visitors, ensuring their needs are met promptly. Notify the relevant staff members in a timely manner and provide hospitality as required.
3. Mail Management: Receive and process incoming mail promptly. Prepare outgoing mail and manage postage imprest.
4. Document Preparation: Type various documents, including reports, letters, memos, board papers, minutes, forms, and emails. Prepare presentations using Excel or PowerPoint when necessary.
5. General Office Duties: Monitor stationery and office equipment stock levels, reporting faults and processing requisitions efficiently. Maintain cash books, photocopy, file, and organize office systems. Arrange appointments and manage diaries.
6. Filing Systems: Create, update, and maintain appropriate filing systems, including confidential files. Check, maintain, and update records as needed.
7. Data Management: Input accurate computer/database records and ensure their maintenance. Operate data collection systems within established guidelines to provide valid and reliable information.
8. Emergency Roles: Undertake the Fire Warden role as required, including tasks such as fire alarm tests, drills, and emergency lighting checks. Serve as the First Aid Appointed Person unless exceptional circumstances apply (training provided).
9. Professional Development: Stay updated and enhance your professional knowledge by identifying training and development needs. Attend relevant training courses as agreed with your line manager.
10. Additional Duties: Perform any other duties commensurate with your grade and as required by the nature of the role. The specific duties and balance may vary between teams.

Entry Requirements:

• Five GCSEs Including Maths & English with a C grade or higher.
• Experience using Microsoft systems such as Excel, Outlook & Powerpoint.
• Two years experience using word processing within the last five years in an office environment.

All Candidates must complete a Basic Access NI Check to be successful in the role. 

If you believe you would be a fit for the role, please feel free to apply via this post or alternatively you can email Sean at sean.burns-mooney@therecruitmentco.uk with an updated CV.