We are currently recruiting for an admin assistant to start asap with Northern Ireland Civil Service based in the Derry-Londonderry region. The successful candidate will be required to start asap subject to the vetting paperwork, proof of English and Maths A-C GCSE grade and a CTC clearance.

Rate of pay: £9.76ph

Hours of work. Full-time. 37 hours per week. Monday to Friday. 9am to 5pm

Duration: 6-12 months

Job duties:

Issue Decision / Re-issue Documentation

To issue a minimum of 3 decision documentations per hour to include prosecution, no prosecution, diversionary or a re-issue. This target will be based on time available to you for issuing documentations whilst not involved in any rota duties.

Despatching and signatory updates

Accurately despatch and electronically issue

100% of summons or to a maximum of 40 despatches within one working day of lay magistrate’s signature.

File Production

95% of files including physical file, full file and remand papers to be printed and allocated within 1 day of task. Priority to be given to remand files.

Manual Register of Files

To manually register files that have not been submitted by the Causeway network within 2 working days of receipt of hard copy file.

Scanning

To scan 100% of all incoming mail onto CMS daily and forwarded to correct destination within 1 day of receipt.

Post Duties/Franking of mail/Police Post

Files and post to be collected and delivered to the designated office twice daily. All external mail franked and ready for collection on a daily basis. Police post to be dealt with as and when required.

File Requests

Requests for files to be actioned and tasked on CMS within 1 working day

Put Aways – files and correspondence

All files to be put away within 2 working days of receipt and CMS task closed.

If interested, please apply an updated CV via the link below.