Asset Governance Officer

£18.22 per hour

Belfast

36.25 hours a week

MAIN PURPOSE

To provide a professional, efficient and effective asset management service across NIFRS for all fleet, operational equipment, specialist Personal Protective Equipment (PPE) and uniform.
To manage and maintain the Stock & Asset Management Information System (MIS), maintain NIFRS Finance management systems, corporate document management and reporting systems such as SharePoint ensuring compliance and governance with the relevant processes and procedures.
To work in a specified operational discipline, with flexibility to work across multiple disciplines to ensure resilience and continuity of service.

Asset and Services Management

1. Responsible for creating, issuing, managing the movements and archiving of all NIFRS fleet and equipment assets, specialist PPE assets and any other assets supported by the Regional Service Support Centre (RSSC) throughout the full asset management lifecycle. Ensuring regulatory compliance and governance for operational and outsourced maintenance, professional services and service contracts delivery.

2. Responsible for the processing of all service wide specialist Personal Protective Equipment (PPE) laundry and maintenance requirements, ensuring regulatory compliance with the required legislation throughout the lifecycle of the equipment. Resolve all operational personnel queries regarding PPE laundry and maintenance through the NIFRS helpdesk.

3. Responsible for organising Specialist PPE fitting for all new operational firefighting recruits entering service with NIFRS, liaising with the NIFRS Supplies & Logistics Management team, NIFRS Resourcing team and the new recruit(s) to ensure all resources is in place to make the process as efficient as possible.

4. Responsible for ensuring all NIFRS operational vehicles have the required and current Vehicle Excess Duty (VED). To ensure all NIFRS operational vehicles that require PSV and MOT Vehicle tests through the DVLA and the RSSC are booked and scheduled, to deliver maximum compliance with Legislation and Road Transport Regulations and maximum serviceability and availability across the NIFRS fleet.

Management Information System – Management and Delivery

11. To manage and maintain the Stock and Asset Management MIS for the service wide creation of assets coming into service, issuing of assets, movements of assets through whole service life and archive of assets once disposed at end of life, maintaining full governance of assets within the system.

12. Responsible for collating complex reports by compiling data from the Stock and Asset Management MIS and external service providers, carrying out audits to ensure specialist PPE assets have not reached end of life and continue to meet compliance with legislative requirements.

Criteria

1. Possess a degree or equivalent qualification* in a relevant discipline AND
i. Have a minimum of two years’ experience within a demanding office environment, to include experience of MIS and Asset Management.

OR

Possess at least a HND or equivalent qualification* in a relevant discipline AND
i. Have a minimum three years’ experience within a demanding office environment, to include experience of MIS and Asset Management

OR

Possess at least three A levels at grade C or above or equivalent qualification*

AND

ii. Have a minimum five years’ experience within a demanding office environment, to include experience of MIS and Asset Management

To apply send cv via link by Monday 9 February @12 noon