Belfast City Centre – Administration Officer.

Belfast City Centre – Administration Officer

Full time : 37 hours per week

Pay – £11.99ph

Start date – 13th/20th/27th of November (also a start date on 4th of December if needs be)

The main business is to promote the financial responsibility parents have for their children; to provide information and support for parents to enable them to make effective arrangements; and to provide an efficient statutory maintenance service with effective enforcement powers.

You will work as a member of a team in a busy and fast paced environment providing an efficient and effective service to our customers. Staff are expected to contact customers by phone to enable us to gather information and process applications and changes as quickly as possible. Dealing with inbound calls and making outgoing calls are an integral part of the work. You should remember that your actions in dealing with cases can have a major impact on the lives of our customers so your calculations must be accurate and decisions fully recorded.

When you complete your training you will join one of our business teams and while your specific duties will depend on the team in which you are placed, dealing with customers by phone will be a major part of your work.

Duties will include

Call handling

· Handling inbound calls from Paying Parents (PP), Receiving Parents (RP), and potentially Employers. There may be some outbound calls to be made.

· Managing customer’s expectations, taking the time to explain processes clearly and providing realistic and accurate timeframes for action to be completed.

· Collecting and recording evidence and information by phone to speed up the processing of new claims and to action ‘change of circumstance’ requests quickly and accurately to ensure paying cases continue paying.

· Handling all calls in a calm and professional manner

Other duties/responsibilities:

· Where appropriate, making decisions in relation to maintenance calculations and recording those decisions fully and accurately

· Making appropriate use of computer systems to record and retrieve information

· Taking efficient and effective action on all incoming correspondence to deliver a high-quality customer service

· Using available ‘tracking tools’ to manage own workload and contribute to achieving the organisations targets

Ensuring adherence with GDPR by ensuring that all customer information is held appropriately and securely.

The posts will require staff to work an average of 37 hrs per week in a range of patterns between the hours of 8am and 8pm on any day between Monday and Friday, some patterns will require 9am to 5pm on one Saturday in ten. Working patterns are managed locally and we will give as much notice as possible if we need to change the work pattern

*Applications must have 5 GCSEs A-C including Maths & English or equivalent*

*Applicants must complete an AccessNI Check*

If interested please forward your CV onto Nicole.Campbell@therecruitmentco.uk or apply through link