The Recruitment Co are currently recruiting for a Business administrator for the MDTA, based in Beechall Belfast.

JOB SUMMARY

The post holder will support the Business Management Officers in the management and co-
ordination of the Business Management systems and processes within NIMDTA. They will

form part of the Team providing a wide range of administrative functions, liaising with both
NIMDTA staff internal and individuals external to the organisation, the role will also include
reception cover.
The post holder will be part of the Business Management Team which is responsible for
providing and overseeing a range of business services to support the delivery of
Postgraduate Medical and Dental Education training by NIMDTA. Key functions of the team
include Resource Management, Contracts, Procurement, Study Leave and Single Lead
Employer Travel claims.

KEY DUTIES / RESPONSIBILITIES

Business Management
-To assist with the administration, processing and reporting of Medical and Dental Trainee Study Leave and Travel expenses claim. This will include:
– Liaising with Trainees, Educational Supervisors and NIMDTA Training
– Support staff to ensure efficient processing of Study Leave applications and expense claims
– Management of the Shared Business Management inboxes, responding to email enquiries
– Ensuring claims are processed in line with NIMDTA Guidelines and policies

Reception Responsibilities
-Act as the first point of contact for all visitors to NIMDTA premises ensuring they are greeted and assisted in a professional, appropriate and courteous manner.
-Monitor visitor access and maintain security awareness
-Organise meeting room bookings, liaise with Administrative and Facilities Management personnel to co-ordinate arrangements for meetings, courses and events within NIMDTA premises.

This Job Description will be subject to review in the light of changing circumstances and is
not intended to be rigid and inflexible but should be regarded as providing guidelines within
which the individual works. Other duties of a similar nature and appropriate to the grade
may be assigned from time to time.

Essential Criteria:

Qualifications

Five GCSE’s (including GCSE English Language and GCSE Maths (Grades A* – C) OR equivalent qualification to demonstrate literacy and numeracy OR Higher Qualification.

OR

18 Months’ relevant experience or One year’s experience working with Microsoft Office (e.g., MS Word, MS Excel, MS Outlook), or similar.

Skills/Knowledge:

Ability to use own initiative and work independently or as part of a team to ensure that performance targets and objectives are met.
Ability to prioritise work to achieve set deadlines.
Effective communication skills, orally, written and electronically.

To discuss the role in full please contact