Role Overview

We are seeking an experienced Estates Contracts Administrator to provide high-level administrative support across Estates Contracts, Procurement and Development Services. The role supports service and maintenance contracts, construction projects, and Estates functions including property, waste, energy and sustainability.

Key Responsibilities

• Support procurement, tendering, award and administration of Estates service and maintenance contracts
• Prepare and maintain contract documentation, records and asset links using MICAD (or equivalent systems)
• Liaise with contractors regarding contract start dates, payments and queries
• Process invoices and payments using BSTP finance systems (or equivalent)
• Organise and minute contract and project meetings
• Support audits, statutory requests and annual contract reviews
• Track contract sign-off and sealing processes
• Provide administrative support to construction projects and Minor Works contracts
• Supervise Band 3 administrative staff and support KSF reviews

Essential Criteria

• Proven experience in a Band 3 (or equivalent) administrative role, ideally within Estates, Facilities or Contract Support
• Strong IT skills including Microsoft Word, Excel and PowerPoint
• Experience working with finance, contract or asset management systems
• Full UK driving licence and access to a vehicle (unless exempt)

Desirable

• Experience within the Health & Social Care / NHS environment
• Previous experience supporting Estates, facilities or construction services