Deputy Secretary – Parades Commission NI.

Position: Deputy Secretary (DP)

Pay Rate: £24.59 per hour

Hours: Full time, 37 hours per week

Note: The successful officer may be required to work normal office hours of 9am to 5pm, particularly during the main parading period of June – August, although the Commission may be able to offer some flexibility around these hours. There will also be restrictions on annual leave during these months.

Duration: 3 months (estimated)

Start Date: ASAP

Location: 60 Great Victoria Street, Belfast

Background of Parades Commission NI:

The Parades Commission was established under the Public Processions (NI) Act 1998 the Duties and Functions of the Commission are:

1. to promote greater understanding by the general public of issues concerning public processions.

2. to promote and facilitate mediation as a means of resolving disputes concerning public processions.

3. to keep itself generally informed as to the conduct of public processions and protest meetings.

4. to keep under review, and make such recommendations as it thinks fit to the Secretary of State concerning the operation of the Act.

The Parades Commission is supported and advised by a small secretariat.

Job Duties:

Accounts

● approval authority for all payments with the exception of invoices for own salary

● administrator of Account NI at the Parades Commission

● maintenance of monthly management accounts – author of accruals, prepayments and adjustment journals;

● maintenance of parades commission asset register

● staff salaries – monitoring of payroll by monthly reconciliation

● write business cases for new expenditure as required

● Annual accounts (though we have an external accountant the DS will provide a lot of information and data and will be responsible for all activity on Account NI. The DS is also required to liaise with NIO re accounting changes etc)

● Manage the annual audit by NAO

● Write the Annual report of the Parades Commission

● Manage the Annual Report and Accounts Process through to the publishing and laying of the ARA at Parliament (liaising with NIO and the printers)

Budgeting

● Managing all expenditure by the organisation, with responsibility for day to day budgeting

● monthly budget variance reporting to NIO

● completion of budget monitoring round returns (may include business cases)

Corporate Governance

● maintenance of the PC risk register through risk management processes;

● service support to the Audit and Risk Committee meetings – compiling papers etc;

● Effective management of the Internal Audit contract and relationship with the internal auditors – helping to develop the strategy and audit plan for approval by the ARC; responding to IA reports and implementing recommendations as required;

● Management of all contracts and responsibility for compliance with all tendering and procurement requirements – business cases; inhouse procurement process; CPD tendering; issuing extension letters etc; ensuring appropriate approvals for all actions.

● Information and correspondence

HR

● Management of all secondment recruitment exercises at Caseworker and below

● Direct line manager to EOII office manager; Counter signing officer for AOs

Support to Commission and Secretary

● Oversee the preparation of all materials for regular Commission meetings

● Deputising for Secretary when necessary and performing duties of other staff members during leave etc.

● Identify any issues requiring attention of Commission and brief Commissioners as necessary

● Review Determinations and decisions for accuracy

● Attendance at Commission meetings

● Broad knowledge of relevant issues in respect of sensitive parades

● Maintain relationships with parading stakeholders as required by the Commission

Other

● Maintain overview of Office processes

● Managing the procurement and implementation of a notification management system for the Parades Commission

Essential Criteria:

Qualifications:

• 5 GCSE’s A*-C including Maths and English (must be able to show evidence)
• A degree (must be able to show evidence)

Experience:

• Budget setting and monitoring
• Business Planning and Risk Management
• Preparation of statistical and financial reports

Strong analytical and problem-solving skills are essential along with a working knowledge of computerised database packages and Excel Spreadsheets, together with excellent communication and interpersonal skills.

Desired Experience: 

• Experience in preparation of statutory accounts;
• Experience in overseeing the implementation of significant projects including IT-related projects
• Experience of corporate governance;
• Experience of staff management;

*The successful applicant will be required to complete an Access NI AND CTC during registration*

• A criminal record will not necessarily be a bar to obtaining a position.
• The UK Recruitment Co. Ltd has policies on the Recruitment of Ex-Offenders and the Secure Handling, Use, Storage, and Retention of Disclosure Information, copies of which can be made available upon request.

If interested, please send across your CV to anna.quinn@therecruitmentco.uk