EO2 Personal Assistant to the Director of Veterinary Sciences Division

Location: Stormont
Salary: £30,458 per annum
Hours: 37 hours per week (5 days per week)
Duration: 3 months initially, with the possibility of extension

Are you an experienced Personal Assistant or Administrator with a strong background supporting senior management? Our client AFBI are seeking a highly organised and professional individual to provide confidential secretarial and administrative support to the Director of AFBI’s Veterinary Sciences Division.

About the Role

As Personal Assistant to the Director, you will play a key role in ensuring the efficient operation of the Veterinary Sciences Division. You will manage diaries, coordinate meetings, handle correspondence, and act as a central point of contact for both internal and external stakeholders.

This is a fast-paced and varied role requiring excellent organisational skills, attention to detail, discretion, and the ability to manage competing priorities.

Key Responsibilities

• Managing complex diaries and coordinating meetings
• Organising corporate meetings and preparing agendas and papers
• Taking and finalising detailed meeting minutes
• Managing emails, correspondence, and urgent actions
• Drafting professional letters, reports, presentations, and documents
• Maintaining electronic records and governance documentation
• Processing financial transactions and maintaining expenditure records
• Coordinating travel and accommodation arrangements

Essential Criteria

Applicants must have:

2 GCSEs (Grade A-C), including English and Maths, or equivalent/higher qualifications*

A minimum of 2 years’ experience supporting Senior Management, including:

• Arranging and taking detailed minutes of senior-level meetings
• Managing records in line with governance requirements
• Diary management and meeting coordination
• Drafting correspondence on behalf of senior managers

Practical experience using Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint

This is an excellent opportunity for an experienced Personal Assistant, Executive Assistant, Senior Administrator, or Office Manager looking to further develop their career within a respected public sector organisation.