Executive Officer – Belfast (Invest NI).

Position: Executive Officer (EO2)

Pay Rate: £15.83 per hour

Hours: Full time, 37 hours per week. Monday to Friday – we operate flexi-time but team generally work between 8 and 5.

Duration: Up to 12 months

Start Date: ASAP

Location: Based in our Belfast office: Invest Northern Ireland,

Bedford Square, Bedford Street, Belfast BT2 7ES (Hybrid working – 2 days per week in the office)

Job Duties:

• Based in our HQ office: Invest Northern Ireland, Bedford Square, Bedford Street, Belfast, BT2 7ES.
• Managing and co-ordinating relevant information effectively through Invest NI’s electronic and manual information management systems;
• Using IT packages for timely and accurate collation and analysis of data for input into presentations, briefs and reports;
• Ensuring effective allocation of resources and prioritisation of work across the team as appropriate;
• Contributing to divisional projects aimed at improving service delivery or operational efficiency;
• Ensuring effective customer service through the provision of advice and information to internal/external customers;
• Drafting written communications for internal and external use;
• Planning and co-ordinating recruitment competitiojns and staff movement processes
• The HR Employee Support team provides a range of support to the HR Business Partners and HR Management. These activities range from salary processing, minute taking, producing reports and other ad-hoc activities.
• Demonstrate an ability to preserve confidentiality, maintaining a professional approach when dealing with sensitive cases or high profile clients and employing tact or diplomacy when required.

Essential Criteria:

1. 5 GCSEs/O Levels at Grades A-C (or equivalent qualifications*) including English Language AND 1 year’s recent relevant experience in an administrative role providing evidence of this experience in all of the following key areas:
2. Producing a range of high level administrative work.
3. The proficient use of word processing, spreadsheet and email IT packages in order to prepare formal and professional documents in a work context.
4. The provision of accurate information in a professional manner in order to deliver high quality customer service.

OR

1. 2 years’ recent relevant experience in an administrative role, providing evidence of this experience in all of the following key areas:
2. Producing a range of high level administrative work.
3. The proficient use of word processing, spreadsheet and email IT packages in order to prepare formal and professional documents in a work context.
4. The provision of accurate information in a professional manner in order to deliver high quality customer service.

AND

1. The ability to manage and co-ordinate multiple tasks to tight deadlines whilst ensuring compliance with quality standards.
2. The ability to maintain good working relationships and work effectively as part of a team in order to contribute to the achievement of goals.

Desired Criteria:

Previous experience working in HR environment

*The successful applicant will be required to complete an Access NI during registration*

• A criminal record will not necessarily be a bar to obtaining a position.
• The UK Recruitment Co. Ltd has policies on the Recruitment of Ex-Offenders and the Secure Handling, Use, Storage, and Retention of Disclosure Information, copies of which can be made available upon request.

If interested, please send across your CV to anna.quinn@therecruitmentco.uk