Executive Officer- Castle Buildings
- Belfast
- £14.50 Per Hour
-
Posted
August 29, 2024 - Executive Officer
Location: Castle Buildings, Belfast City Centre
Start Date: ASAP
Duration: Until December 2024, with the possibility of extension
Hours of Work: Monday to Friday, 9:00 AM to 5:00 PM
Rate of Pay: £14.50 Per Hour
Job Overview:
We are seeking a highly organized and detail-oriented Executive Officer to join our team at Castle Buildings in Belfast City Centre. This is a fast-paced role, contributing to response preparation for the UK Covid-19 Public Inquiry. The successful candidate will play a key role in ensuring the smooth operation of various administrative tasks and supporting the team in delivering critical outcomes.
Key Responsibilities:
- Secretariat Role:
- Taking accurate notes during meetings.
- Assisting in arranging and hosting online and hybrid meetings, including issuing invites, distributing meeting papers, and tracking action points.
- Disclosure Preparation:
- Contributing to the preparation of disclosure documents, including indexing and creating document schedules.
- Managing the upload of TEO disclosure to the UK Inquiry Team via Egress.
- Recording and tracking uploaded documents accurately on a Covid Team Disclosure Tracker.
- Processing Documentation:
- Handling UK Covid Inquiry signed undertaking forms, forwarding them to the UK Inquiry Team, and maintaining an electronic tracker.
- Ensuring all signed undertakings are saved correctly to Content Manager.
- Tracker Maintenance:
- Regularly updating team Covid Trackers related to disclosure and indexing.
- Witness Preparation Support:
- Assisting in the preparation of witnesses for the Covid Inquiry by gathering necessary materials for statements and responding to witness queries.
- Exhibit Preparation:
- Assisting in the preparation of exhibits for Corporate statements, including printing, checking indexes, and ensuring hard copies are accurately prepared.
Essential Criteria:
- 5 GCSEs including Maths & English, graded A to C, or the level 2 equivalent.
- 2 A-levels in separate subjects (evidence required).
- Successful candidates will be subject to a Basic Access NI check.
How to Apply:
If you meet the above criteria and are ready to start immediately, please apply below or send your CV to Aidan.Drain@therecruitmentco.uk