Executive Officer- Castle Buildings.

Location: Castle Buildings, Stormont
Start Date: ASAP
Duration: 26 Weeks
Hours of Work: Monday to Friday, 9am – 5pm
Rate of Pay: £14.50 per hour

We are seeking a highly organized and detail-oriented Executive Officer to join our team at Castle Buildings, Stormont. This is a 26-week contract role with an immediate start. The successful candidate will play a key role in managing communications, supporting meetings, and maintaining records within the branch.

Main Job Duties:

• Manage the branch mailbox, ensuring emails are tagged, saved appropriately in Content Manager, replied to, and forwarded to the correct team member for action.
• Manage and update mailing lists as required, sharing information in a timely manner.
• Set deadlines for correspondence, following up with officials (internal and external) to ensure deadlines are met.
• Arrange online and offline meetings for the branch, ensuring papers are shared in advance and apologies are noted.
• Create pre-meeting briefings and agendas for review.
• Attend and take minutes at meetings (both online and in person), typing them up promptly for review.
• Maintain quarterly meeting and action logs.
• Maintain the Ministerial Business tracker (Excel), ensuring all requests are saved and input into the tracker as received.
• Request and fulfill Purchase Orders for necessary expenditures.
• Undertake ad hoc duties as required and provide cover as necessary.

Essential Criteria:

• 5 GCSEs including Maths & English, graded A to C (or the level 2 equivalent).
• 2 A-levels in two separate subjects (must supply evidence).
• The successful candidate will be subject to an Access NI check.

How to Apply:
Please apply below or send your CV to Aidan.Drain@therecruitmentco.uk