Executive Personal Assistant

Belfast

37.5 hours a week

£15.33 per hour

JOB SUMMARY

The post holder will provide effective, proactive and comprehensive executive administrative support to the Chief Executive and Chair in the performance of their duties; and contribute to the effective and efficient administrative management of the corporate business of the PCC as required. The post holder will act as a conduit between the Chief Executive office and PCC Council and staff/stakeholders.

The post holder will be responsible for the development of Standard Operating procedures within Business Support for all Board and Executive business. They will also highlight for the CEO and Board, issues at a policy level that may be of interest to the Patient and Client Council and deal with highly confidential information on a regular basis.

KEY RESULT AREAS

Service Delivery

• Act as the first point of contact for the Chief Executive, PCC Chair and Members in dealings with the Department, Regional Board, Public Health Agency and Trust officers and other statutory and voluntary organisations. Use initiative to determine importance of work pieces and level of urgency for the CEO and Chair.

• Provide briefings and reports to the Chief Executive and PCC Chair and Members on dealings with the Department, Regional Board, Public Health Agency and Trust officers and other statutory and voluntary organisations. This will include updates on consultation requests and bringing together complex and sensitive information.

• Develop and maintain strategic, corporate documentation including Terms of references for Committees and Standing Orders.

• Manage a wide range of activities in parallel to support the CEO’s and Board’s work, working to

• Responsible and accountable for the smooth and efficient running of the Chief Executive and Chair’s office, including delegating work to administrative and reception staff and training appropriate action on behalf of the Chief Executive and Chair as required.

ESSENTIAL CRITERIA

A university degree or equivalent qualification AND one year’s relevant experience as an Executive Assistant supporting a Chief Executive or Director or Board/Council

OR

4 years’ relevant experience as an Executive Assistant supporting a Chief Executive or Director or Board/Council

AND

Candidates must have worked with a diverse range of stakeholders, both internal and external to the organisation, to achieve successful outcomes.

AND

Experience of using Microsoft Office including Word, Access, Excel and PowerPoint

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