General Secretary / Administrator (Band 3 Equivalent)

Location: Lisburn

Hours Available:

37 Hours per Week (Full-Time)
30 Hours per Week (Part-Time)
Working Pattern: Monday to Friday
Pay Rate: £12.75 per hour

Join Our Administrative Team

We are currently recruiting General Secretaries / Administrators to support busy hospital services. This is an excellent opportunity for organised, motivated individuals who enjoy working in a fast-paced environment and providing high-quality administrative support.

Key Responsibilities

• Word processing and preparation of correspondence, reports and documents
• Audio typing (where required)
• Managing diaries and appointments
• Minute taking and meeting administration
• Handling telephone and email enquiries
• Sorting and responding to mail
• Filing, scanning and photocopying documents
• Processing information and maintaining accurate records
• Preparing statistical information and reports
• Providing general administrative support to departmental teams

Essential Criteria

Applicants must have:

4 GCSEs (Grades A-C) including English Language (or equivalent) and 1 year’s secretarial/administrative/clerical experience

OR

NVQ Level 2 in Administration (or equivalent) and 1 year’s secretarial/administrative/clerical experience

OR

2 years’ secretarial/administrative/clerical experience

In addition, applicants must have:

RSA/OCR Stage II Text Processing Parts I & II (or equivalent) or 1 year’s word processing experience

Experience using Microsoft Office applications including:

• Word
• Excel
• Outlook

We Are Looking For People Who Can Demonstrate

• Excellent organisational skills
• Ability to prioritise workloads effectively
• Strong communication skills
• Ability to work independently and as part of a team
• Accuracy and attention to detail
• Experience using office administration systems
• Ability to work in a busy and changing environment

Desirable Criteria

• Experience using computerised databases
• Experience managing diaries and filing systems