HR Administrative Officer

AO Scale: £26,449 – £28,094

Poisiton: Temp – ongoing

Rota:

Mon – Thurs: 9am – 5:30pm

Friday: 9am – 5pm

About the Role

Reporting to the HR Manager, the successful candidate will provide comprehensive clerical and administrative support to the HR & Corporate Services Department, ensuring the smooth day-to-day operation of HR services.

Key Responsibilities

The successful candidate will:

• Provide administrative support to the HR team and wider organisation.
• Assist with recruitment administration, including preparing documentation and maintaining records.
• Monitor and record sickness absence, ensuring return-to-work interviews and associated paperwork are completed.
• Input, update, and maintain HR data and records accurately.
• Coordinate and maintain filing systems, both electronic and manual.
• Support training and development activities through effective administration and record keeping.
• Collate and monitor HR information using HR information systems, including PAMS.
• Manage archiving and ensure HR records are maintained in accordance with organisational procedures.
• Assist with the monitoring and recording of Fair Employment data.
• Monitor probationary review processes and ensure reports are completed within agreed timescales.
• Maintain stocks of office supplies and arrange replenishment when required.
• Process invoices, purchase orders, and associated financial documentation in line with organisational procedures.
• Undertake other duties appropriate to the grade as required.

Essential Criteria

Applicants must demonstrate:

Qualifications

• 5 GCSEs at Grades A-C (or equivalent), including English Language and Mathematics.

Experience

• A minimum of one year’s experience working in a similar administrative role within a Human Resources function.
• Experience of administering HR processes and procedures.
• Experience of working with confidential information and an understanding of data protection and information security requirements.

Skills and Knowledge

• Proficiency in Microsoft Office applications, including Word, Outlook, and Excel.
• Experience using HR management systems, such as PAMS.
• Excellent written and verbal communication skills, with the ability to interact professionally with stakeholders at all levels.
• Strong organisational skills with the ability to prioritise workloads and meet deadlines.
• Ability to work effectively as part of a team and on your own initiative.
• High levels of accuracy and attention to detail.