Learning & Development Administrative Support Officer – Belfast BT4.

We have a fantastic opportunity for you to join our client, based in Belfast as a full-time Administration Officer. This is a long-term temporary opportunity.

Our client is Northern Ireland’s Leading Public Sector Employer.

Administrator Pay Rate: £13.75 per hour

Start Date: 6th April

Benefits working with NICS:

• On the job training provided
• Long term opportunity
• Gain valuable skills and progress your career
• Diverse and inclusive employer with active social mobility policies
• Hybrid & Flexible working

Hours of Work: 

• 37 Hours per week
• Monday to Friday 9am-5pm

Job Duties: 

• To provide efficient, effective, and responsive administrative support to the Civil Contingencies Policy Branch within TEO as part of their learning and development team.
• Provide on-site support for L&D courses – access to transport

• Processing e-mails, correspondence, papers etc on arrival – identifying those requiring urgent action, highlighting deadlines and action points, attachingrelated papers, and passing to the relevant person(s) for action.
• Answering or escalating incoming queries based on knowledge of caller or issues raised.
• Logging the various information types received, tracking responses, and chasing up outstanding responses to ensure deadlines are met.
• Typing, compiling, and issuing e-mails, letters, acknowledgements, minutes etc.
• Pulling inputs together from various sources into a coordinated response.
• Scanning, reformatting, and updating documents, standardising layouts, and creating templates / databases.
• Daily maintenance of dedicated shared inboxes, e-mails, documents, correspondence, papers and files, in both paper and electronic filing systems – copying, cataloguing, filing, retrieving, archiving, reviewing and deleting / destroying in accordance with guidance and protocol.
• Opening and maintaining electronic filing on CM records management system
• Event & hospitality booking & management
• In person administrative support at learning events and courses (own method of transport required).

• Assisting in maintaining expenditure records.
• Assisting in specific Director level returns i.e. Gifts and Hospitality returns
• Monitoring the level of stationery supplies/office consumables & PPA for on- and off-site projects.
• Recording, producing, and issuing minutes of meetings where necessary
• Assisting with document retrieval exercises.
• Assisting with arrangements for meetings and working groups for internal and external stakeholders.
• Assisting in departmental audits

Essential Criteria: 

Must have 5 GCSEs including Maths & English – Certificates required

An Access NI will be required for this role

• A criminal record will not necessarily be a bar to obtaining a position.
• The UK Recruitment Co. Ltd has policies on the Recruitment of Ex-Offenders and the Secure Handling, Use, Storage, and Retention of Disclosure Information, copies of which can be made available upon request.

Please apply via link or contact kerri.kyle@therecruitmentco.uk