Management Support Assistant.

  • Belfast, County Antrim
  • Up to £12.80 per hour

Management Support Assistant

  • Belfast, County Antrim
  • Up to £12.80 per hour
  • Posted July 24, 2024

The Recruitment Co are currently working with a large Public Sector body who are recruiting for a Management Support Assistant.

Main purpose of job

To be responsible to the appropriate senior officer for the provision of business and administrative support including word processing, typing, filing and arranging appointments within the unit. The post holder will also assist in providing support and operational cover for other functions. To carry out all tasks within agreed time and quality targets.

Summary of responsibilities and personal duties

  • To provide administrative and secretarial support for the Chief Executive and Chief Executive’s Support Unit as required.
  • To supervise and manage the performance of any assigned staff to actively ensure their development in line with corporate procedures.
  • To deal with incoming and outgoing calls for the Chief Executive and Chief Executive’s Support Unit.
  • To process confidential incoming mail, internal and external, and distribute and copy on a daily basis.
  • To prepare minutes and agendas for meetings and service them as required.
  • To type confidential letters and reports (including committee reports) as directed from hand written notes or digital dictation.
  • To organise meetings as required including hospitality for meetings, room bookings, lunches and refreshments as required.
  • To maintain and develop any filing systems in operation as directed.

Essential criteria Experience
Applicants must, as at the closing date for receipt of application forms, be able to demonstrate on the application form, by providing personal and specific examples, one year’s relevant experience in each of the following areas:
(a) carrying out administrative duties which may include diary management including organising appointments and meetings;
(b) liaising with senior management and professional officers; and
(c) servicing meetings including taking minutes and organising agendas.

Special skills and attributes
Applicants must be able to demonstrate evidence of the following competencies which
may be tested at interview:

  • Communication skills
  • Information technology skills
  • Work planning and decision making skills
  • Team working and leadership skills
  • Customer care skills
  • Political sensitivity

To discuss this role in more detail please contact

This opportunity is no longer accepting applications.

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