Estates Officer

6 months/ 37.5 hpw: 9am – 5pm, Monday to Friday

MAIN PURPOSE

To support the Head of Estates in a range of Building Services (Mechanical & Electrical) operational Maintenance services across the Trusts’ Estate, in the delivery of a ‘fit for purpose’ estate, to ensure compliance with relevant legislation and regulations, and supports the effective and efficient delivery of the NIAS Estate function.

To contribute as an integral member of the Estates team.

Key Responsibilities

To support the Head of Estates in the management of Estates Maintenance Contracts / Contractors to provide an effective Estates / Facilities Management Service that will deliver an estate that is safe, and ‘fit for purpose’, in line with operational needs.

To work with managers and contractors to ensure compliance with the relevant statutory obligations including health and safety and environmental legislation, in the delivery of an effective estates management service.

To proactively assist in the delivery of major and minor works projects, reactive, remedial and planned maintenance programmes in a cost effective, structured and timely fashion.

To ensure compliance with financial and procurement rules and ensure good governance in the estates budget and management of contractors.

To enable NIAS to deliver its statutory and regulatory requirements including the delivery of planned, preventative and reactive maintenance programmes to address the issues in the NIAS estate.

To ensure utilities conservation and maximise energy efficiency for the future.

To ensure facilities are being managed in a consistent manner, meeting the Operational needs of the Trust.

To undertake surveys to identify works packages e.g. refurbishment schemes, building fabric, mechanical and electrical upgrades, fire alarm installations etc.

To undertake estates related project work as directed using the principles of good project management.

To contribute to the performance of the team by achieving objectives in line with service level agreements, or equivalent, ensuring that maximum benefit is derived from the service provided.

To manage and monitor facilities performance against agreed KPIs and milestones.

To assist with the preparation of business cases, tenders and quotations in line with financial and procurement regulations, policies and procedures and corporate timescales.

To manage and monitor capital and revenue expenditure against allocated budgets.

To contribute as required to the preparation of the Estates strategy and associated plans.

To maintain an up-to-date knowledge of organisational policies and procedures at a corporate and local level.

To liaise with suppliers and service providers to ensure that they meet performance of facilities related service level agreements and a range of maintenance contracts.

To be responsible for promoting, upholding and implementing all NIAS policies, plans and procedures and those relating to legal requirements such as equality, health and safety, data protection and freedom of information, etc.

To ensure effective working relationships with key internal stakeholders including Heads of departments, Area Managers, Station Officers and Supervisors, other relevant line managers and employees throughout the Trust and representative bodies as required.

To ensure effective working relationships with a wide range of external partners including, but not limited to, HSC Trusts, DoH, Health Estates, NIFRS, BSO PaLS, Building Control, Planning, Legal Services, Land & Property Services etc. as required.

To maintain facilities related databases using a range of CAFM software packages.

To undertake any other duties which may be assigned to meet organisational need and the change agenda, and which are reasonably regarded as within the nature of the duties, responsibilities and grade of the post as defined.

To undertake the duties in such a way as to enhance and protect the reputation and public profile of the NIAS.

Experience and Qualifications

Essential

Possess a relevant degree or HND, or equivalent, qualification in a relevant subject e.g. Energy and Building Services Engineering; Facilities Management; Electrical Engineering, Surveying, Construction in the Built Environment etc

OR

Have at least 5 years’ relevant management experience within the construction industry, in a Facilities/Estates management role

AND

Demonstrable experience of managing and delivering effective solutions for a facilities/estates function in 2 of the following 3 areas:

Building, Surveying and Maintenance

Mechanical Engineering Services

Electrical Engineering Services

Can demonstrate the following: –

Experience of successfully managing estates/facilities contracts.

Excellent planning, communication and organisational ability;

Ability to work under pressure of multiple deadlines;

Strong interpersonal and influencing skills;

A strong customer orientation.

Microsoft Office proficient especially Word, Excel & Outlook

Ability to work with minimal guidance and monitoring. Work on own initiative in a demand driven environment.

To be flexible and adaptable to change.

Possess a full, current UK driving licence and have access to a form of transport which enables them to fulfil the full requirements of the job