Job Title: Office Administrator (Sage experience)
Location: Newport
Salary: £25,000 per annum

Hours: Full time. Monday – Friday days regular 8:30am – 5:00pm

Here at The Recruitment Co, we are currently recruiting an Office Administrator to work for a company based in Newport on a full time contract.

To carry out the day to day office administration tasks each morning as required to allow the office to run efficiently. To undertake office admin duties to for the construction contracts that are being undertaken from the Portishead Office, in an efficient and timely manner. To transfer all necessary information and paperwork through to Falcon’s Head Office in Watford to ensure
payments of Bristol operative’s salaries, sub-contractor’s wages and supplier payments, are all processed weekly and/or as required.

Main job roles:

• Opening of Office each morning – Monday – Friday incl. disabling office alarm system
• Answering the telephone and email enquiries/queries.
• Logging postal, computer, and telephone enquiries, entering onto computer system and preparation of initial Enquiry files, with the printing of relevant hard copies of structural engineers’ reports including relevant drawings.
• Logging of contract instructions, entering onto the computer system and creating hard copies of computer files
• Relaying all information relating to enquiries and contracts to the area manager immediately it is received
• Undertaking secretarial duties for the office staff at Portishead
• Arranging overnight accommodation for Portishead operatives, i.e. Airbnb or Travelodge, Premier Inn etc. Required when operatives are working away from home, which would include coordinating daily subsistence allowance with head office, for each operative
• Ordering site plant and building materials for sites as required on various SW & Wales sites, from suppliers.
• Ordering office stationary, and daily office admin
• Submitting Building Notices, applications for parking permits and other local authority and statutory authority forms
• Setting up priced and itemised breakdowns of work schedules on the computer system for valuations and invoicing
• Collecting and submitting information for project guarantee applications on a dedicated web portal
• Administering the guarantee scheme including submitting the completion notices and distributing certificates
• Assisting in the preparation and submission of interim and final invoices
• Collection of operative’s time-sheets and submission to manager for approval
• Transfer of approved wage sheets to accounts department for payment.
• Arranging PAT testing of FSRL work vans including all electrical items within office
• Logging of materials and sub-contractor invoices and submission to manager for approval
• Transfer of approved (or unapproved) invoices to accounts department for payment (highlighting queries if not approved)
• Booking training courses, logging of health and safety certificates onto the computer system and helping ensure training is up to date
• Assisting manager in preparation of submissions of information for approved contractor health and safety submissions
• Credit control for South West & Wales projects

Required Experience

• Must have Sage experience
• Previous office experience

If you are interested please apply now!

CPNewport

The Recruitment Co. is an equal opportunities employer and we’re committed to diversity and inclusion in the workplace.