The Recruitment Co are looking to recruit an experienced office administrator (involves commercial assistance/bookkeeping) for a client based in Birtley.

Hours: 9- 4:30 with 30 mins for lunch Monday to Friday
£13.74ph
Weekly Pay
Assignment Length – 6 Weeks

* Assist in the functioning of the concrete cutting office and satellite offices.
* Document management, organisation, archiving and filing.
* Managing staff travel, subsistence, and accommodation bookings.
* Updating and maintaining internal information i.e., telephone lists, staff lists.
* Quality checking documents.
* Work with the Training Manager to organize training and medicals using the training database –
Competence Cloud.
* Using the company Intranet (SharePoint 2013) as the primary document management system.
* Supporting the Bid and Commercial Team in managing tenders and commercial
documentation.
* Maintaining an up-to-date asset list – use of MCS – management of office stocks.
* Ensuring that suppliers/external providers are on the approved supplier list.
* Assisting in site audits of documentation and safety inspections.
* Assist with Senior Management team as required.
* Ad hoc duties as the job requires.

Organisational
* Time Management – organised and able to prioritise tasks and meet deadlines.
* Multitasking – Able to manage multiple administrative duties.
* Diligence – ensuring that documentation is kept accurately, and all tasks completed with
precision.
Communication & Client Relations
* Verbal and Written Communication – able to communicate clearly to all levels of staff by all
means – in person, email, phone.
* Customer Service – ensure that clients and enquiries are managed professionally and promptly.
Technical Proficiency
* Excellent IT skills with proficiency in MS Office – Word, Excel, PowerPoint. Ability to use other
systems the company uses, such as Competency Cloud, MCS, Procore.
Problem Solving
* Adaptability – able to manage unexpected changes solving day-to-day issues.
* Initiative – be proactive in identifying areas for improvement, suggesting solutions, and
supporting office management processes.

Teamwork
* Able to collaborate closely with other team members – supporting and collaborating.
* Good at establishing positive working relationships – internally and externally.

Financial & Business Acumen
* Good knowledge and understanding of basic accounting – invoicing, budgeting, and
managing commercial processes.
* Sound business awareness and understanding of the industry and commercial environment we
operate in.
Discretion & Confidentiality
* Awareness of GDPR and respectful of the sensitive nature of the documents and employee
details that they will oversee.

Qualifications
* IT/MS Office
* NVQ/Diploma in Business Administration
* GDPR (Atlas)
* First Aid at Work
* Modern Slavery (Atlas)
* Manual Handling (Atlas)
* Fire Safety/Extinguisher Use (Atlas)
* Construction Health & Safety Awareness (Atlas)

Essential
* Contracts
* Accounting & Bookkeeping software
* Fire Marshal

Contact Claire on 01913848777

CPDurham