The Recruitment Co are currently working with a large Public Sector body in recruiting for a Personal Secretary to provide a full PA and administrative supporting role to the Chief Executive and Chair.

Key Duties

To co-ordinate the workload of the Chief Executive and Chair, to include diary management, word processing, mail management, file maintenance and the preparation of reports, briefings etc. using Microsoft Office software.

2. Establish, maintain and implement office procedures and create an effective filing system for the office in line with Records Management requirements.

3. To take appropriate action in relation to mail, telephone and other enquiries, ensuring effective messaging and “bring forward” systems are in place and that the necessary follow up action is undertaken.

5.Draft correspondence and reports as required on behalf of the Chief Executive and Chair.

6. To be responsible for raising requisitions using the e-Procurement System as required for the Chief Executive/Chair’s Office.

7. To maintain effective working relationships and appropriate communication networks with key stakeholders both internal and external to the organisation and present a professional image appropriate to the office of the Chief Executive and Chair.

This Job Description will be subject to review in the light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropriate to the grade may be assigned from time to time.

Requirments:

1a) GCSE Maths and GCSE English (A-C) OR equivalent qualification to demonstrate literacy and numeracy

OR higher qualification AND 2 A ‘Levels OR equivalent qualification OR higher qualification.

18 months relevant experience in a secretarial/administrative role. OR HNC/HND or equivalent/higher qualification in an administration related field AND 1 year’s relevant experience in a secretarial/administrative role.

OR 3 years’ relevant* experience in a secretarial/administrative role in an office based environment. *Relevant experience is defined as working in a secretarial role to include typing, diary management and communication with all levels in the organisation. AND 2. At least 6 months experience in servicing meetings to including drafting agenda.

Please apply on the below or reach contact for more information.