Personal Assistant / Senior Secretary.

We’re Hiring: Personal Assistant / Senior Secretary
Based in Knockbracken
Band 4 | £13.57/hour | 37.5 hrs/week |
Initial 6-month post

Join a dynamic and fast-paced environment where your organisational flair and administrative expertise will make a real impact. If you thrive on responsibility, love a well-structured diary, and enjoy turning chaos into calm — this could be your perfect role.

Your Key Responsibilities

• Provide top-notch admin and secretarial support including typing, data input, email management and records maintenance
• Manage the Director/Assistant Director’s diary and prep them for meetings with agendas and paperwork
• Create professional documents and presentations using Microsoft Office
• Handle incoming emails and calls from stakeholders, prioritising actions
• Take minutes and support key Committees, meetings and projects
• Keep office systems organised and introduce improvements when needed
• Monitor office supplies and arrange travel, accommodation, and hospitality
• Verify invoices for travel, courses and events

What You’ll Bring

• 5 GCSEs (Grade C or above incl. English & Maths) + 2 years’ admin/secretarial experience OR 3 years’ admin/secretarial experience
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.)
• Valid driving licence
• Level 2 in Word/Text Processing (OCR/RSA or equivalent)
• Ability to minute meetings and use initiative in decision making