Position: EO2

Pay Rate: £14.93 per hour

Hours: Full time, 37 hours per week

Start Date: ASAP

Location: Causeway Exchange, Belfast City Centre

Length of Contract: 3 months

Hours of Work: 9 to 5, Monday to Friday

Job Duties:

• The Housing and Sustainability Deputy Secretary Support Office (DSSO) provides support to the Deputy Secretary for HSG and the wider Group by providing a central point of contact, to act as the conduit between the Deputy Secretary and the four Divisions that comprise HSG, other Department for Communities (DfC) business areas and the DfC Minister.
• The team coordinate work that spans more than one Division, commissions work requests, maintains records of correspondence and provides administrative support for senior management team meetings.
• This busy but very rewarding post is based within the DSSO at Causeway Exchange in Belfast and the postholder will provide Personal Secretary support to the HSG Deputy Secretary (Grade 3), report directly to the DSSO Manager (Deputy Principal) and will work closely with the support teams across HSG and senior managers.
• Reporting to a DP, the post holder will provide high quality, efficient and effective secretarial support service to the Deputy Secretary to ensure their time is managed and utilised in the most effective manner. This requires proactive planning and managing of tasks within a constantly changing environment.
• The specific duties of the post include diary management, mailbox management, drafting and issuing correspondence, providing secretariat to senior management meetings including minute taking.

Essential Criteria:

• Must have 5 GCSEs including Maths & English along with 2 A-Levels (must be able to show certificates)
• Previous personal secretary/assistant experience
• Previous experience within a large public sector body within NI

*The successful applicant will be required to complete an Access NI*

If interested, please send across your CV to tomas.maguire@therecruitmentco.uk