Personal Secretary – Derry/Londonderry.

Personal Secretary

Location: Derry / Londonderry
Start Date: Immediate
Duration: Temporary – 1 month initially
Hours: 18.75 per week

• Wednesday: 1:15pm – 5:00pm (3.75 hours)
• Thursday: 9:00am – 5:00pm (7.5 hours)
• Friday: 9:00am – 5:00pm (7.5 hours)

Essential Criteria

Qualifications and/or Experience

Applicants must meet one of the following:

1. 5 GCSEs (Grades A–C) including English Language and Maths, and 1 year’s secretarial experience
   OR
2. NVQ Level 2 in Business Administration (or equivalent/higher) and 1 year’s secretarial experience
   OR
3. 3 years’ secretarial experience

Secretarial experience includes:

• Diary management
• Handling enquiries
• Word processing
• Coordinating meetings
• Taking notes/minutes

Additional Essential Experience

• A minimum of 6 months’ experience using Microsoft Office, including:
  • Outlook
  • PowerPoint
  • Excel
  • Word

Job Duties

Secretarial Support

• Provide full secretarial support to the team and other professionals.
• Maintain diaries; arrange appointments, venues, travel, and hospitality.
• Minute taking, audio typing, and shorthand/note taking.

Office Organisation

• Develop and maintain efficient filing and “bring forward” systems.
• Manage mail distribution, photocopying, binding, and document preparation.
• Ensure all relevant files are available for scheduled meetings.

Communication & Correspondence

• Open, record, and direct incoming mail; manage routine correspondence.
• Draft and type routine letters, memorandums, and minutes.
• Liaise with internal staff to support effective communication.
• Handle telephone enquiries, taking appropriate action or referring as needed.

IT & Document Production

• Use Microsoft Office to produce documents to a high standard.
• Assist in preparing PowerPoint presentations.
• Provide administrative support for producing departmental policies and reports.

Additional Responsibilities

• Supervise clerical staff if required.
• Manage stationery stock levels using catalogues and requisition processes.

To apply please send your CV via the link