Personal Secretary EO2 – BELFAST – OFFICE BASED.

Personal Secretary EO2 – BELFAST – OFFICE BASED

Pay Rate: £15.83 per hour

Location: Belfast, Killymeal House

Start Date: ASAP

Expected Duration: 4^th October 2026 with possibility of extension

Working Hours: Monday – Friday 9am – 5pm.

Requirements: 5 GCSE’S C and Above (Including Maths and English)

Benefits: Flexi, Car Parking, Kitchen

Main Duties include: This is an exciting and busy role, working as a personal secretary to the Employment Judiciary in the Office of the Industrial Tribunals and the Fair Employment Tribunal.

Excellent organisational skills and audio typing experience are essential to the role.  Other duties include:

Diary Management – Accurately organise and monitor diaries, action diary commitments, cancellations and re-schedule appointments.

Liaise with attendees to determine times, durations and venues for meetings. Copy and collate papers and ensure that the required information and equipment is available for the judges.Meet, greet and escort visitors.

Record annual leave commitments of the judiciary in shared calendars and monitor leave usage on behalf of the President/Vice President. Update the weekly employment judges’ rota and circulate to necessary staff.

Information Management – answer and vet incoming calls, provide information to callers or redirect to an appropriate member of staff or Judiciary. Take messages and obtain contact numbers. Proactively manage emails, files and correspondence, either in hard copy or by email, and identify those requiring urgent action, highlighting deadlines and action points, attaching related papers and passing to appropriate judicial member for answer. Ensure responses are issued within deadlines, and chase up outstanding responses when necessary.

Typing – Audio Typing (using SpeechExec) is a key part of the job; compiling and issuing emails, letters, memos, judgments, records of proceedings, training records and other significant judicial paperwork. Scanning, reformatting and updating documents, using standard layouts and templates. Keep knowledge and skills in this area up to date.

Filing correspondence between the Secretary of the Tribunals and the President/VP, and all correspondence to do with meetings with the Employment Judges.

Complaints–When complaints are received, open a new file and bring to the attention of the President/VP for immediate direction.  Collate required information and issue responses as required. Complete an end of year return for the Lady Chief Justice.

Communication – establish a close working relationship with the President/VP and communicate effectively in order to meet deadlines.

A criminal record will not necessarily be a bar to obtaining a position.

The UK Recruitment Co. Ltd has policies on the Recruitment of Ex-Offenders and the Secure Handling, Use, Storage, and Retention of Disclosure Information, copies of which can be made available upon request.

PLEASE READ THE JOB DESCRIPTION AND REQUIREMENTS CAREFULLY BEFORE APPLYING.

TO APPLY, PLEASE SEND YOUR CV AND EDUCATION PROOF TO: EMILY.BELL@THERECRUITMENTCO.UK