Personal Secretary – PARTTIME
- £15.83
-
Posted
March 4, 2026 - Admin
Our client, A Large public sector organisation, based in Belfast is looking for a Personal Secretary to join their team.
Duration: September 2026 with possible extension
Rate of pay: £15.83
Location: Adelaide House
Hours: 22.40 hours per week
– 9-5 Friday, Monday, Tuesday, or 9-5 Thursday, Friday and Monday. 2 days in the office. There may be scope for a little flexibility with days
Start date: ASAP
Main Duties:
Personal Secretary to Finance Director and Director of European Fund Management
• Daily management of the Divisional Co-ordination mailbox – prioritising requests, assigning responsibility, collating returns, and presenting information for management to review.
• Daily management of Finance Director’s inbox – prioritising requests, assigning responsibility, collating returns, and presenting information for Finance Director’s approval.
• Ensure that all returns are recorded in the Division coordination tracker and save approved correspondence to Content Manager.
• Manage Finance Director’s Content Manager file plan.
• Active engagement on mailbox queries and ensure that all outstanding requests for advice/briefing from officials are followed up on before due date.
• Ensure the provision of effective support (meeting arrangements, preparation and agreement of agendas, preparation, and circulation of papers, reports, etc.) for the Head of Branches meetings and record action points from these meeting.
• Divisional engagement – Coordination of events, booking facilities, hospitality etc;.
• Ensure the shared calendar is kept up to date, including leave arrangement, planned absence, etc.
• Assist in delivering a professional, effective and efficient service to the Directors and all Senior Departmental Staff.
Essential Criteria:
- 5 GCSEs A-C (Must include Maths and English)
- Alevels or equivalent
- 3 years previous experience
**Please note that successful applicants will be required to complete an AccessNI clearance**
To apply please send your CV via the link or email
RecCoBelfast
