Project Administrator

Belfast

£13.57 per hour

JOB SUMMARY

The equip Programme is a large and complex regional transformation programme. It has been established on behalf of HSC to procure and implement replacements for the current Finance, Procurement, Logistics, Human Resources, Pay and Travel Management systems.

The Project Administrator will provide administrative support to the equip Programme team, assisting the team to ensure that the Programme is delivered in an efficient, effective and high quality manner.

The post holder will have a culture of team working, continuous improvement and innovation, and the ability to prioritise tasks

KEY DUTIES / RESPONSIBILITIES

Operational Delivery

1. Responsible for the organisation and provision of administrative duties and project support to the equip Programme. This will include diary management, minute taking, word processing, mail management, file maintenance and the preparation of papers, reports, briefings etc. to ensure that programme requirements are met.
2. Research, collation and presentation of information and reports as necessary.
3. Assist programme team in the maintenance of project controls and standards
4. Drafting correspondence and reports on behalf of the equip Programme and Project Managers.
5. To maintain effective working relationships with key stakeholders both internal and external, maintaining appropriate communication networks and presenting a professional image at all times.
6. Type reports, memos, letters, forms etc. to a high standard, as required.

7. Utilise a range of software packages in the performance of the post including email, Word, Excel, PowerPoint, and specialist Project Management software
8. Attend programme meetings as appropriate and support the preparation and timely issue of agenda, papers and the production of minutes.

Criteria

Qualifications /Experience

1a. GCSE Mathematics & English (Grades A-

1. C) OR equivalent qualification to demonstrate

literacy and numeracy OR Higher qualification

AND 2 x A Levels or equivalent OR Higher

qualification AND have at least 18

months admin / clerical experience or

equivalent, involving extracting and collating

information from computerised information

systems

OR

1b. 3 years admin / clerical experience

Experience in the use of Microsoft Office products including Excel, Word, Outlook and Power Point

To apply send cv via link to Hollie