Job Title: Senior Administrative Officer – Housing Options and Homeless Project

Reports to: Senior Project Manager in HSCU

Location: Housing Services Central Unit – Adelaide Street

Main Purpose: To assist in the effective administration and delivery of the Housing Options and Homeless Project. The post will be required for 3-6 months initially, to be reviewed thereafter. The post holder will be based in Housing Services Central Unit, Adelaide Street, with the ability to work from home as per the organization’s Flexible Working Arrangements Policy. Attendance at regular meetings will be required.

Key Responsibilities:

1. Provide support as required for the Project Board, Business Assurance Group, Project Checkpoints, and other relevant meetings, including arranging, planning, and producing minutes, documents, and papers.
2. Engage with both internal and external stakeholders.
3. Gather information and assist with the preparation of project documents and reports.
4. Ensure information in both hard and soft copy form is stored securely in line with data protection and NIHE records retention policies.

General:

• Adhere to the Core Values and Code of Conduct for Housing Executive employees.
• Participate and/or facilitate Working Groups, Committees, and other internal forums as required.
• Follow the Housing Executive’s Health & Safety Policy and other associated policies.
• Undertake other occasional duties consistent with the responsibilities of the post.

Person Specification:

Experience and Qualifications:

• Essential: Applicants must provide evidence of meeting the following essential criteria:
  • BTEC Higher or equivalent qualification plus one year’s relevant experience, OR
  • BTEC National or equivalent qualification plus two years’ relevant experience.
  • Experience of undertaking general administration tasks such as data extraction and providing analysis and minute-taking.
  • Experience of communicating with both internal and external stakeholders.
  • Experience in the administration and maintenance of IT support systems.
  • Experience in the use of IT applications, including MS Excel.
• Candidates will also be assessed against the relevant Individual section of the NIHE Behavioral Framework.

If interested, please apply via the link or email your CV

The deadline for CV submissions is before 4pm on 5th September