Band 3 Team Secretary (Temp Ongoing)

📍 Moyle Medical Building, Larne
🕒 Monday-Friday, 9am-5pm
💷 £12.75 per hour
📅 Temp Ongoing | Full‑Time 37.5 hours
🆔 Basic AccessNI Required

About the Role

We are recruiting a Band 3 Team Secretary on behalf of the Northern Health & Social Care Trust. This is a full-time temporary ongoing post working within the Mental Health & Learning Disability Services (MHLDS), providing vital administrative and secretarial support to the team.

The successful candidate will help ensure the smooth running of a busy office environment, supporting Team Leaders and staff across the department.

Key Responsibilities

Duties will include:
* Providing full secretarial support including diary management & appointment coordination
* Audio typing, word processing, preparing correspondence and reports
* Managing incoming/outgoing mail and emails
* Handling telephone enquiries and taking accurate messages
* Supporting meetings including minute‑taking and issuing documentation
* Maintaining filing systems and updating records (electronic & paper)
* Liaising with internal teams and external agencies
* Supporting data input, spreadsheets, statistics and general office duties [NHSCT Pers…d 3 Oct 25 | Word]

Essential Criteria

* 4 GCSEs A-C including English + 1 year clerical experience using Microsoft Office,
OR
* 2 years paid clerical experience including Microsoft Office
* Experience in diary management, data input/extract, organising meetings & MS Excel
* ICT experience including Word, Excel, email systems
* Strong communication, organisation and ability to work under pressure

Additional Requirements

* Basic AccessNI clearance
* Mandatory training: Fraud Awareness, Fire Safety, Manual Handling, DSE

Working Pattern

Monday-Friday, 9am-5pm (37.5 hrs)

Pay Rate

💷 £12.75 per hour (Agency)

Start Date

📅 From 02/03/2026 (or as soon as checks and onboarding completed)