Team Secretary (Temp Ongoing)

📍 Oakview House, Whiteabbey Hospital
🕒 Monday-Friday, 9am-5pm
💷 £12.75 per hour
📅 Temp Ongoing | Full‑Time 37.5 hours
🆔 Basic AccessNI Required

About the Role

We are recruiting a Band 3 Team Secretary on behalf of the Northern Health & Social Care Trust. This temporary ongoing role sits within the Mental Health & Learning Disability Services (MHLDS) and provides essential administrative and secretarial support to the team.

You will be part of a busy administrative environment, supporting Team Leaders and helping ensure the smooth running of daily operations

Key Responsibilities

* Provide full secretarial/administrative support to the Team Leader
* Diary management, organising appointments & meetings
* Audio typing, document preparation, and word processing
* Managing incoming/outgoing mail and emails
* Handling telephone enquiries and taking accurate messages
* Supporting meetings including minute‑taking and issuing documentation
* Maintaining and updating filing systems (paper & digital)
* Liaising with internal teams and external agencies
* Supporting data input, spreadsheets, reports & general office duties

Essential Criteria

* 4 GCSEs A-C including English + 1 year clerical experience using MS Office,
OR
* 2 years clerical experience including Microsoft Office
* Experience in diary management, meeting organisation, Excel, data input/extraction
* Strong communication skills and ability to work under pressure
* ICT experience including Word, Excel, email

Additional Requirements

* Basic AccessNI
* Mandatory training: Fraud Awareness, Fire Safety, Manual Handling, DSE

Working Pattern

Monday-Friday, 9am-5pm (37.5 hours per week)

Pay Rate

💷 £12.75 per hour (Agency)

Start Date

📅 From 02/03/2026, subject to checks & onboarding