Clerical Officer (Band 2) – School Nursing Admin (Temporary)

Location: St Luke’s Hospital Site, Armagh
Hours: 24 hours per week, Monday to Friday
Contract: Temporary

Join Our School Nursing Team

We are seeking a motivated and organised Clerical Officer (Band 2) to provide administrative support to our School Nursing Team. This is an excellent opportunity for an individual with strong administrative skills who enjoys working in a busy healthcare environment and making a positive contribution to children’s health services across the community.

Based at St Luke’s Hospital Site, Armagh, the successful candidate will play a key role in supporting the delivery of the Healthy Child, Healthy Future Programme, including the Regional Immunisation Programme and Regional Paediatric Flu Programme.

Key Responsibilities

The post holder will:

• Provide administrative support to the School Nursing Team and Team Manager.
• Prepare information packs and envelopes for distribution to pupils in schools.
• Deliver and collect correspondence from schools across the service area.
• Contact GP surgeries and parents to obtain updates on vaccination histories.
• Type correspondence, reports and other documentation.
• Maintain filing systems, photocopy documents and undertake general office duties.
• Manage telephone enquiries, diaries, meetings and appointments.
• Process incoming and outgoing mail in accordance with established procedures.
• Order and monitor office supplies and stores.
• Input and retrieve information from computerised systems, including the Child Health System.
• Provide clerical cover across Trust services as required.
• Undertake other duties appropriate to the role and grade.

Essential Criteria

Qualifications and Experience

Applicants must meet one of the following:

• 3 GCSEs (Grades A-C), including English Language (or equivalent/higher qualification), and 1 year’s experience in a clerical/administrative role;

OR

• 2 years’ experience in a clerical/administrative role.

Experience

• Experience using Microsoft Word or equivalent software.

Driving Requirement

• Hold a current full driving licence valid for use in the UK and have access to a car on appointment.

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Essential Skills

Successful candidates will demonstrate:

• Ability to work effectively as part of a team.
• Ability to use initiative and work independently when required.
• Strong organisational and prioritisation skills.
• Excellent communication and interpersonal skills.