Executive Assistant

Location: Belfast (BT8)
Hours: 37.5 hours per week
Working Hours: Monday to Thursday 9:00am – 5:00pm, Friday 8:30am – 4:30pm
Contract: Temporary (up to 3 months, immediate start available)
Rate of Pay: £14.06 per hour

The Opportunity

We are currently recruiting for an experienced and highly organised Executive Assistant to provide comprehensive support to senior executives within a large public sector organisation in Belfast.

This is an excellent opportunity for a professional administrator who thrives in a fast-paced environment and enjoys working closely with senior leadership. The successful candidate will play a pivotal role in ensuring the smooth operation of executive functions, managing key stakeholder relationships, coordinating senior management meetings, and handling highly confidential information with discretion and professionalism.

Key Responsibilities

• Provide proactive executive support to senior leaders.
• Manage complex and confidential correspondence, communications and information.
• Act as a key liaison between senior management, internal teams and external stakeholders.
• Coordinate diaries, meetings and schedules, ensuring efficient management of priorities.
• Organise and service senior management meetings, including agenda preparation, minute taking and follow-up actions.
• Prepare reports, presentations, briefing papers and other documentation.
• Assist with business cases, governance documentation and strategic projects.
• Monitor and track actions arising from meetings and corporate workstreams.
• Support the development and maintenance of administrative systems and processes.
• Coordinate travel arrangements and associated administration.
• Maintain records and documentation in accordance with organisational policies and procedures.

Essential Criteria

Applicants must demonstrate:

• GCSE English and Maths (or equivalent) and A Levels (or equivalent), together with at least 18 months’ relevant administrative experience;

OR

• A minimum of 3 years’ relevant administrative experience.

Relevant experience should include duties such as:

• Preparing correspondence and reports.
• Maintaining systems and databases.
• Communicating with stakeholders.
• Providing administrative support within an office environment.

In addition, applicants must have:

• Strong IT skills, including Microsoft Word, Excel and PowerPoint.
• Excellent organisational and time management abilities.
• The ability to prioritise workloads and meet deadlines.
• Strong attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• A full UK driving licence and access to transport (subject to reasonable adjustments).

Desirable Criteria

• Experience coordinating events.
• Experience providing administrative support to committees.
• Minute-taking experience.
• Financial administration experience, including processing invoices and payments

Closing date12 noon on Friday 11^th September 2026.

To apply send cv via link to Hollie