Personal Secretary.

  • Belfast

Personal Secretary

  • Belfast
  • Posted October 10, 2023

Our client, based in Belfast is looking for an Personal Secretary to join their team

Job Description:

– Diary Management – Accurately organising and monitoring the Director’s diaries; managing meetings prioritising, rescheduling, and liaising with attendees; managing cost-effective travel, accommodation arrangements and venue bookings.

Information Management – Managing, reallocating, tracking, appropriate CM recording, and prioritisation of emails, correspondence, papers, meetings, conferences, phone calls etc.

Communication – Establishing and maintaining effective working relations with the Directors and a wide range of internal and external stakeholders including, MLA’s, SCS and business leaders.

Time & Target Management – Providing effective support to the Directors to ensure NICS, DAERA and Divisional priorities and outcomes are achieved within given timescales, as efficiently as possible. Maintain a focus on prioritising work tasks for the Director in a timely manner and oversee tracking of tasks and completion within deadlines.

Make decisions in the Director’s absence, to ensure that urgent tasks are delegated for action, appropriately.

Essential Criteria:

– 5 GCSEs Including Maths and English (certificate proof)

– At least two years’ experience in a similar role at Director / Chief Executive level.

– Good knowledge of Microsoft office and online meeting platforms such as Microsoft teams

– Excellent organisational skills including ability to work at pace, independently and under own initiative

– Good written and oral communication skills


– £13.81ph (weekly)


– Klondyke building, (Hybrid working)

Start Date:


Length Of Assignment:

– 6 months minimum

Work Pattern:

– 37 hours per week Mon to Fri, 9am – 5pm

Please send your CV via the link or email

This opportunity is no longer accepting applications.

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