Residential Assistant, Bedford

Office Hours: Full Time, 9:00 am – 5:15 pm

26 holidays per year

The successful Conveyancing Assistant will work alongside an experienced fee earner in a busy conveyancing environment. You will assist with a full and varied caseload of freehold/leasehold sales and purchases, re-mortgages, transfers of equity, right-to-buy, and shared ownership schemes from start to finish.

Key Responsibilities:

• Handle queries from clients, solicitors, lenders, and estate agents via face-to-face meetings, telephone, or email.
• Make detailed attendance notes of all correspondence.
• Open and close files on our Case Management System (CMS).
• Take client instructions and carry out AML checks, source of funds, and gifts checks.
• Ensure files on CMS are updated with all correspondence.
• Apply GDPR and SRA regulations, following Lexcel and firm procedures.
• Provide administrative support, including photocopying and scanning.
• Prepare quotes for clients.
• Draft completion statements.
• Request mortgage redemption figures and mortgage advances.
• Assist Fee Earner in preparing reports on title, mortgage, and search reports for clients.
• Issue sale contracts and reply to sales enquiries on freehold and leasehold properties.
• Order searches online.
• Set up completions.
• Perform post-completion admin tasks:
  • Draft AP1s.
  • Use Land Registry portal to submit registration applications and reply to requisitions.
  • Generate Stamp Duty Land Tax calculations and submit applications.
• Prepare and submit invoices, receipts, and payments to the finance team.
• Provide occasional reception cover.

If this role is of interest, please call Anna Ramage on 0161 641 2443.