Knockbraken- Belfast

JOB SUMMARY

The post holder will support the planning, administration and project management of the Trust’s portfolio of health, safety, fire safety and security related programmes and projects to contribute to the promotion of a culture of safety and continuous quality improvement across the Trust.

The post holder will:

 Lead on the management of records and information for health, safety, fire safety and security functions including management of statutory / mandatory training records, statutory inspections, fire risk assessments, health and safety risk assessments, maintenance records, asset registers, issue records (PPE), fit testing equipment etc. including the development of policy schedules, version control arrangements etc.

 Lead on the improvement of arrangements for corporate communication of health, safety, fire safety and security policies, procedures, SOPs, safety alerts etc. including the development SharePoint or equivalent.

 Provide general administrative support to the Health and Safety Advisor, Fit Test Lead, Fire & Security Advisor, Violence Reduction Lead, Risk Manager and any other members of the Medical Directorate as necessary.

 Deal with routine matters relating to the function, ensuring urgent matters are brought to the attention of the subject experts (Health, Safety, Fire & Security) or the Risk Manager in their absence and in accordance with the Trust procedures.

 Contribute to the efficient running of the function supporting the use of risk, governance and assurance processes throughout the Trust.

Qualifications/
Experience

Five GCSEs at Grade C or above (or equivalent) AND a minimum of two years’ experience in an administrative or clerical position.
OR
HNC/HND or equivalent/higher qualification in an administrative related field AND 1 years’ experience in an administrative or clerical role
OR
NVQ level 3 in administration AND 2 years’ experience in an administrative or clerical role.
OR
4 years’ experience in an administrative or clerical role at Band 3.

AND
A recognised DATIX qualification along with advanced keyboard skills and a working knowledge and experience of Microsoft Outlook, Word, Excel, Access and PowerPoint or equivalent including the ability to input, manipulate, collate and analyse data suitable for presentation at Trust Board level.

SECTION 2: The following are ESSENTIAL criteria which will be measured during the interview/ selection stage:
Skills/Abilities

Possess excellent communication and interpersonal skills in order to work effectively with clients and colleagues at all levels, both internally and externally.

Skills/Abilities
Proven ability to work as a member of a team, and on own initiative.

Skills/Abilities
Excellent planning and organisational skills with an ability to prioritise own workload within tight timescales.

SECTION 3: The following are DESIRABLE criteria, you must clearly demonstrate on your application form how you meet the desirable criteria.

Qualifications/
Experience

Qualification / experience of database design.

Experience
Experience of working within a risk and governance setting.

Experience
Experience of working with electronic risk management systems or similar.

Experience
Health and Social Care / NHS Experience.

Skills, Knowledge and Abilities
Understanding principles of risk management.

If this post is being sought on secondment then the individual MUST have the permission of their line manager IN ADVANCE of making application.