The Recruitment Co. Is urgently recruiting for a Senior Estates Administrator to join our client’s team based within the national healthcare trust in the Cwmbran area.

Rate of Pay: £11.67 p/h

Hours of work: Working hours Monday to Friday (days to hours are flexible between 0800 & 1800)

Contract: The initial duration of this agreement will be for 6 months from date of appointment with the potential to extend by mutual agreement.

Duties and Responsibilities:-

• To provide confidential, effective, and efficient administrative support
• To provide day to day support and respond to enquiries in relation to the Estates/Facilities function from within the Trust
• To administer the reporting of faults and general maintenance requests relating to the Trust Estate throughout Wales, to proactively resolve queries.
• Remaining customer focused at all times ensuring regular communication and updates are provided on actions taken to internal customers, Estates/Facilities team and contractors via email
• To arrange meetings and make appointments; book meeting rooms, set up electronic equipment
• To coordinate the distribution of agendas and meeting papers.
• To take minutes of meetings and transcribe them into formal minutes or action notes, as required.
• To produce a wide variety of documents such as reports, presentations and spreadsheets,and other supplementary administrative services, such as photocopying, faxing, shredding, opening, logging and distribution of mail, establishing shared folders and formatting documents…
• To produce Invoices
• To undertake general filing and maintain an organised, confidential paper-based and electronic filing system.
• To attend and participate in Team meetings and any training events deemed appropriate.
• To act independently within occupational guidelines, but with guidance or supervision, and within agreed timescales.
• To provide cover for colleagues during periods of absence such as annual leave, training or sickness absence.
• To assist with the internal/external mailing of bulk items, as appropriate.

Qualifications

• Good general level of education, equivalent to five good GCSE grades or equivalent, or equivalent experience.

• NVQ level 3 in Business and Administration or equivalent qualification.

Experience

• Experience of working in an administrative environment,
  including coordinating diaries/rotas, and allocating tasks,
  as well as dealing with queries.

Aptitude and Abilities

• Good telephone manner and customer care/service skills.
• Excellent communication skills.
• Advanced keyboard / word processing skills.
• Familiar with Microsoft Office packages.
• Able to prioritise workload and manage completing demands.
• Ability to suggest changes to administrative practices to improve performance of the team

Interview

• Values Able to demonstrate the Trust values.
• Self-Motivated.
• Flexible attitude to work.
• Team player, and able to work as part of a team.
• Able to work on own initiative.

If you feel you have the required skills and experience for this role, please submit your CV for immediate response.

The Recruitment Co. is an equal opportunities employer and we’re committed to diversity and inclusion in the workplace.