Temporary Records Manager – Staff Officer (6 Months)

Location: Belfast City Centre

Salary: Staff Officer – 34,524

Job Type: Full-Time, Temporary (6 Months)

Closing Date: 4PM Thursday 23rd May

About the Role:

We are seeking a dedicated and experienced Records Manager to join our public sector client. This pivotal role involves carrying out a variety of activities and projects to ensure the organisation meets its information governance objectives.

Key Responsibilities:

• Oversee the destruction of electronic legacy records.
• Review and recommend improvements to the shared internal network, including the deletion of records and network drives.
• Update and maintain the Information Asset Register.
• Collaborate with the Data Protection Officer (DPO) to update the Register of Processing Activities.
• Work with the DPO to arrange for the approval of the Retention and Disposal Schedule by PRONI and its submission to the Northern Ireland Assembly.
• Liaise with business units to maintain a central register of all physical files held on-site.
• Review and update records management procedures, ensuring staff are aware of their obligations.
• Develop practical procedures for the creation, retention, and destruction of records across the office.
• Provide advice and direction to the Senior Management Team and Information Governance Group, including the Senior Information Risk Owner and Information Asset Owners.
• Assist in responding to information requests as needed.
• Perform any other duties consistent with the nature and type of this role.

Qualifications and Experience:

Essential:

• Comprehensive understanding of information governance obligations arising from the Data Protection Act 2018, the Environmental Information Regulations 2004, and the Freedom of Information Act 2000.
• Proven responsibility for the practical implementation of information governance activities in a working environment.
• Knowledge of information technologies and data security.
• Experience in promoting a good records management and data protection culture within an organisation.
• Proven ability to work effectively as part of a team.
• Strong communication skills, with the ability to interact effectively with individuals at all levels, both within and outside the organisation.

Desirable:

• Practitioner-level qualification in GDPR.
• Practitioner-level qualification in Freedom of Information.
• Demonstrated ability to work effectively in a pressurised environment, where priorities and deadlines are subject to change.